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Recruiting Operations Coordinator

InceedOklahoma City🇺🇸United States

Quick overview

SeniorityMid Senior
Work modeOn Site
LocationOklahoma City, United States
RecruitingOnboardingMicrosoft OfficeOutreach

Job description

The Recruiting Operations Coordinator supports recruiting operations, consultant engagement, office administration, and marketing initiatives. This role serves as a central point of coordination, ensuring consultants, clients, and internal teams receive timely, organized support.

The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced staffing environment.

Key Responsibilities

Recruiting Operations

  • Review website applications

  • Post job advertisements and monitor applicant activity.

  • Manage referral outreach and follow-up.

  • Schedule consultant care meetings and maintain shared calendars.

Consultant Care

  • Maintain regular contact with active consultants and those available for a new assignment.

  • Support new consultants with onboarding, benefits questions, and general needs.

  • Monitor onboarding paperwork and coordinate updates across consultants and internal teams.

  • Conduct consultant care audits to ensure service standards are met.

  • Plan consultant appreciation events and annual celebrations.

Marketing and Events

  • Maintain the annual marketing and event calendar.

  • Coordinate invitations, promotional materials, and campaign timelines.

  • Plan the annual golf tournament, consultant events, holiday parties, employee celebrations, and recognition events.

  • Coordinate annual open-enrollment communications for employees and consultants.

Qualifications

  • 2+ years of experience in staffing, recruiting coordination, office administration, or a related support role preferred.

  • Strong organizational, communication, and project-management skills.

  • Ability to manage multiple priorities independently and collaborate across teams.

  • Customer-service mindset with strong attention to detail.

  • Proficiency in Microsoft Office.

Core Competencies

  • Organization and time management

  • Communication and relationship building

  • Customer service

  • Problem-solving

  • Event coordination

  • Attention to detail

  • Adaptability and initiative

This position is ideal for someone who enjoys combining people-focused work with operational and administrative responsibilities.

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