CoPhx-IT - Jr BA/Project Coordinator 165140 100 % onsite

 CoPhx-IT - Project Coordinator - Technology Operations Admin Coordinator  100 % Onsite
165140

 Duration -   6 months +

 Location:  200 W. Washington St. 9th FLPhoenix Az  85003

Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m. (On-site only; no telework)

TOP 3 skills :

• basic BA skills
• highly organized, detail-oriented, and eager to learn foundational business analysis skills over time
• Experience with SAP/SRM or procurement workflows highly preferred

Position Overview

The Technology Operations Admin Coordinator provides essential administrative and operational support to the Technology Services Division (TSD). This role ensures smooth day-to-day coordination across the division by organizing activities, supporting communication between teams, assisting with basic technology and hardware needs, and maintaining accurate documentation and follow-up.

This position will also provide direct administrative support to an Executive, requiring a high level of professionalism, discretion, and polished communication in all interactions.

This role is ideal for someone who is highly organized, detail-oriented, and eager to learn foundational business analysis skills over time. No prior technical or hardware experience is required—just a willingness to learn and support division needs as they arise.

 

Key Responsibilities

Administrative & Operational Support

• Coordinate schedules, meetings, and logistics for TSD leadership and team members.

• Maintain organized documentation, files, records, and SharePoint content.

• Assist with policy and procedure updates, document control, and version management.

• Track assignments, deadlines, and follow-ups to ensure tasks move forward efficiently.

• Provide general administrative support across applications, hardware, and governance teams as needed.

Business Coordination & Requirements Support

• Gather basic business needs from WSD units and capture notes, requirements, or workflow details for review by technical teams.

• Learn and support foundational business analysis tasks such as preparing simple requirement summaries, organizing user stories, and documenting processes.

• Facilitate communication between technical and non-technical groups by ensuring information is clearly collected, organized, and shared.

Application & Technology Support

• Assist with routine operational tasks for WSD applications (such as WAM, CC&B) under direction from the TSD Applications and Infrastructure teams.

• Provide basic support for hardware activities including intake, labeling/tagging, coordinating imaging, updating inventory, and scheduling deployments. (No prior technical experience required.)

Budget & Procurement Support

• Help prepare shopping carts, track purchases, and support SAP/SRM tasks as directed.

• Assist with purchase orders, payment requests, and procurement documentation.

• Support contract coordination and vendor documentation activities.

Required Qualifications

• Reliable attendance and punctuality (fully on-site position).

• Strong organizational skills and the ability to track multiple priorities.

• Excellent attention to detail and proactive follow-up skills.

• Clear written and verbal communication abilities.

• Experience with administrative support, coordination, or office operations.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint).

• Willingness to learn basic business analysis and technology coordination tasks.

 

Preferred Qualifications

• Experience with SAP/SRM or procurement workflows.

• Background supporting municipal, utility, or enterprise environments.

• Familiarity with IT processes, governance, or compliance (helpful but not required).

• Experience coordinating with technical teams or supporting enterprise applications (helpful but not required).

 

Ideal Candidate

• Highly organized and dependable

• Comfortable managing multiple deadlines

• Proactive with communication and follow-up

• Eager to learn TSD processes, tools, and basic BA skills

• Flexible, collaborative, and comfortable assisting with both administrative and light technical coordination tasks

 

 

Skills Required	Years of experience and comment
Strong background in business analysis, operations, technology coordination, or administrative support within a municipal, enterprise, or utility environment.
Proficiency with Microsoft Office (Word, Excel, PowerPoint).
Experience with SAP/SRM or procurement workflows.
Background supporting municipal, utility, or enterprise environments.
• Familiarity with IT processes, governance, or compliance (helpful but not required).