Entry Level Accounting Specialist (Finance)

Job Description
Description:
Join the financial adventure at Mead O'Brien, Inc. as our Accounting Specialist! Assist the Controller in conquering all things accounting and financial for our legendary family-owned company with over 90 years of history. we're problem solvers and innovators in valves, automation, steam, hot water products, and more, serving industries across the Midwest.

The Accounting Specialist is responsible for timely execution of processes and transactions in a fast-paced environment in the functional areas of accounts receivable, accounts payable, general ledger and payroll, as well as in other accounting areas across multiple companies and divisions. Accounts Receivable
Review online bank information daily for deposits. Record deposits from multiple sources, including lock box, EDI and ACH. Reconcile daily posted customer payments to bank deposit transactions. Update Excel cash logs for all companies. Create new customers as needed.

Maintain customer information, including sales tax exemptions and ship to information. Assist with debt collection as needed.

Accounts Payable

Review vendor invoices and post to appropriate accounts in Epicor P21.
Record automatic ACH payments to vendors from bank debit transactions.
Review freight bills and distribute to appropriate supporting staff.
Maintain vendor master files, including scanning all vendor invoices into the network folders.
Performing monthly company credit card reconciliation, including retrieving receipts from card holders.
Review employee expense reimbursements for accuracy and completeness.

Sales Tax Returns

Monitor each state’s rules for sales tax and rate changes on a monthly basis, make changes to P21 as needed.
Prepare state sales/use tax reports, file and pay via each state’s online platform.

General Ledger

Supply Controller with supporting documentation for specified accounts.
Reconcile assigned general ledger accounts on a monthly basis.
Assists the Controller with year-end activities and audit supporting documentation.

Payroll

Update payroll software with personnel changes.
Act as a point of contact for answering emails/calls from vendors, customers or internal supporting staff.
Special projects as assigned by the Controller.
Minimum 5 years of accounting related experience.
Associates or Bachelor's in Accounting, preferred, not required. Self-starter and able to work with minimal supervision - Takes direction well.
General knowledge of GAAP, payroll, and sales/use tax.
Familiarity with accounting for multiple companies and divisions.
Advanced knowledge of Microsoft Office applications (Excel, Outlook, etc).
Ability to pass background checks, drug screening, training, and safety clearances.