Director of Finance and Operations

Accountabilities:

• Manage bookkeeping and accounting operations, ensuring accurate records, effective financial controls, and reliable processes.

• Develop and monitor the annual organizational budget, providing monthly reports to budget holders and comprehensive financial updates and analysis to the CEO and Board.

• Oversee expense coding, cost allocations, reimbursements, and monthly and quarterly financial reporting.

• Monitor expenditures against grant budgets and prepare accurate, timely financial reports for funders.

• Ensure compliance with financial policies and maintain appropriate internal controls.

• Manage relationships with the external Professional Employer Organization (PEO), coordinating payroll, benefits, paid time off tracking, performance evaluations, and employee onboarding and offboarding.

• Maintain shared digital information systems, administrative records, financial files, policies, procedures, agreements, and compliance documentation.

• Coordinate logistics for team meetings and retreats and oversee performance review cycles and related tools.

• Manage subscriptions, IT and administrative systems, and relationships with administrative contractors and vendors.

• Support pre-award and post-award processes for incoming and outgoing grants, maintaining systems to track deliverables, reporting requirements, and deadlines.

• Manage the development, monitoring, and close-out of contracts with consultants, subrecipients, and vendors.

• Maintain complete grant and contract records and ensure accurate, timely payment processing.

• Lead financial reporting and monitoring requirements for regranting and subawards.

• Oversee the implementation of organizational policies and procedures, ensuring efficient resource use and compliance with applicable laws and regulations.

• Develop and update policies as needed and manage external consultants supporting finance and administrative functions.

• Provide operational information and supporting materials to the CEO and Board for governance and organizational activities.

Requirements:

• At least 10 years of relevant experience managing financial functions and organizational administration, ideally within a nonprofit environment.

• Demonstrated experience with financial operations, budgeting, grant budgets, grant accounting, and contract management.

• Strong working knowledge of nonprofit finance, accounting, operations, and administration.

• Experience preparing financial reports; familiarity with restricted funding is an advantage.

• Proven ability to independently manage complex finance and administrative functions from planning through execution.

• Excellent organizational and task management skills, with strong attention to detail and accuracy.

• Ability to manage multiple responsibilities and competing priorities independently while consistently meeting deadlines.

• Strong interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across teams and with external partners.

• Proficiency in Microsoft Office, particularly Excel for budget development and financial reporting.

• Comfort working with cloud-based tools and digital information management systems.

• Familiarity with QuickBooks is preferred.

• A proactive, adaptable, and collaborative approach, with the willingness to take ownership of a broad range of operational responsibilities.

Benefits:

• Annual salary: $90,000–$110,000, depending on skills, experience, and professional background.

• Work arrangement: Regular full-time, fully remote position.

• Location eligibility: Applicants must be based in the United States and legally authorized to work in the country.

• Schedule: Availability during standard business hours in a continental U.S. time zone.

• Travel: Limited travel, with one or two trips per year for team meetings.

• Healthcare coverage: Health, dental, and vision insurance.

• Paid time off: Generous vacation and sick leave.

• Retirement: Access to a 403(b) retirement plan.

• Home office support: Funds for home office maintenance.

• Family support: Parental leave.

• Work environment: Collaborative, mission-driven, and virtual team environment.