Procurement Specialist - Advanced Facilities

Job Summary

Supports project teams in all aspects of procurement from preconstruction to closing out contracts and will work collaboratively in supporting single large projects or multiple smaller projects. Should have a thorough knowledge of the prime contract, subcontracts, and purchase orders. Primary duties are supporting estimating team in bid efforts, and drafting Subcontract, Purchase Order Agreements and other forms of contracts, including change orders. Maintains an effective and professional working relationship with project management team, engineers, subcontractors, and suppliers.

Key Responsibilities

1. Develop and implement strategy to meet the Minority/Women/Disadvantaged Business Enterprise (M/W/DBE) (or other) requirements.
2. Develops and maintains necessary reporting of procurement performance.
3. Ensures delivery, storage and warehousing plan is in place prior to shipment of materials.
4. Ensures procurement activities are occurring in alignment with project specifications and/or owner requirements.
5. Initiate Requests for Quotations and Proposals and receives same, analyzing proposed pricing from potential suppliers/subcontractors.
6. Issue subcontracts and purchase orders and ensure all required documentation is in place and current, for each supplier, prior to execution of agreement and start of work.
7. Maintains contact with suppliers maybe replace suppliers with vendors/subcontractors to ensure manufacturing is occurring according to schedule and coordinates source inspections as needed/requested by project team.
8. Provides support to preconstruction and prequalification departments to identify potential bidders, assemble bid packages, use bidding software to competitively bid out the project.
9. Work with Procurement Manager and/or Project Team to develop and maintain Procurement Matrix, coordinating closely with the estimating/preconstruction team to ensure alignment with buyout strategy.
10. Work with Project Team and Suppliers/Subcontractors to ensure procurement activities are prioritized and occurring to support the project schedule.

Minimum Job Requirements

1. 1+ year procurement experience.
2. 2+ years' in dealing with customers and vendors.
3. Four-year degree in business, finance, supply management or engineering with related experience preferred.
4. Proficient use of all Microsoft Office Suite programs.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1. Ability to wear personal protective equipment is required (including but not limited to; steel toed shoes, gloves, safety glasses, hearing protection, hardhat, vest, etc.)
2. May reach above shoulder heights and below the waist on a frequent basis
3. May stoop, kneel, or bend, on an occasional basis.
4. May use telephone, computer system, email, or other electronic devices to communicate with internal and external customers or vendors.
5. Must be able to comply with all safety standards and procedures.
6. Occasionally will climb stairs, ladders, etc.
7. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis.
8. Will interact with people frequently during a shift/work day.
9. Will lift, push or pull objects up to 50Ibs. on an occasional basis.
10. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

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