Account Receivables Clerk

COMPANY OVERVIEW

Arctic Arrow is a Canadian owned and operated company specializing in powerline transmission, distribution, and underground cable work. We offer exemplary construction and maintenance services in the power utility sector across Canada and operate out of offices located in Abbotsford, Surrey, Cranbrook, Sparwood, Fort St. John, Prince George and Terrace, British Columbia as well as Calgary, Alberta.

As we continue to grow, Arctic Arrow is offering this exciting opportunity for an Accounts Receivables Clerk to work as part of our Finance team.

Position Overview

Reporting to the Controller, this position is responsible for processing account receivables invoices and their collection in a timely and efficient manner.

KEY RESPONSIBILITIES

Billing & Invoicing

• Work closely with Project Managers, Operations, and Payroll to obtain timesheets, equipment logs, quotes, and contracts for billing.
• Ensure all costs are billed as applicable in relation to job costing.
• Prepare and issue accurate customer invoices, including progress billings, change orders, and equitable adjustments signed off by customers.
• Create LEMs (Labour, Equipment, Material) billing backup sheets via excel, mJob Time or other software.
• Enter and attach invoices in Spectrum (ERP) software.
• Submit invoices through client portals as required.
• Track and release holdbacks according to contract and lien legislation timelines.
• Adhere to month end deadlines.

Collections & Customer Service

• Respond to customer billing inquiries and resolve discrepancies promptly and professionally.
• Monitor aging reports, make collection calls, and communicate collection status.
• Escalate delinquent accounts and recommend collection actions or credit holds.

Administration & Compliance

• Set up new customers and maintain the customer master file.
• Ensure GST/PST and other taxes are correctly applied on invoices.
• Maintain organized filing of billing records, contracts, and correspondence.
• Other duties as required, including reception back up as needed.

SKILL SET

• Excellent customer service attitude and skills.
• Excellent written and verbal communications skills.
• High degree of accuracy, attention to detail and confidentiality.
• Intermediate knowledge of Word, Excel, Outlook and Adobe.
• Ability to shift priorities and reach varying deadlines.
• Strong “can do” attitude and approach to responsibilities.
• Ability to work independently and with all levels of staff within the company.

QUALIFICATIONS

• Diploma in Accounting or comparable accounting experience.
• 3+ years’ experience in a similar role and high volume (data entry/invoicing) environment.
• 3+ years’ experience in the construction/utility industry or project-based company, asset.
• Experience with the following types of Billing: Progress, Fixed Price/Percentage of Completion, Time and Material, Unit Price, and Holdbacks.
• Working knowledge of Open Invoice, Cortex, Ariba, Taulia, Field Glass – online submission portals.
• Education and/or Training in document controls, asset.
• Prior experience with SharePoint and Spectrum, asset.

$55,000.00 - $58,000.00 annually (40 hours per week, in office)

Please note that due to the high volume of applicants, only those under consideration will be contacted. If you have not heard back from us, please accept our appreciation for your interest.