Project Management - Project Coordinator III

Job#: 3056392
Job Description:
Project Management - Project Coordinator III
Location: Sunnyvale, California (On-site - hybrid 3 days/week)
COMPENSATION: $41 - $51 HOURLY
Role Overview
This role supports engineering teams across the full budget lifecycle, including planning, forecasting, accruals, and reporting. The selected candidate will serve as a trusted point of contact for budget owners, partnering closely with procurement, sourcing, accounts payable, and program management. Additionally, the coordinator will focus on building recurring reporting and automation systems that the organization relies on for daily operations.
Key Responsibilities

• Support engineering teams through quarterly and annual planning cycles by clarifying processes and tooling, resolving inquiries, and providing tailored analytical support.
• Partner with cross-functional teams to audit budget and forecast submissions in internal tooling, ensuring data integrity and accuracy.
• Analyze forecast and spend data, translating variances into a clear narrative with named drivers while identifying risks and opportunities.
• Log action items from reviews, follow up with assigned owners, and drive items to closure.
• Run and review the monthly accrual cycle by collecting accruals, validating them against open purchase order balances, and entering them into the tracking system on time.
• Build and maintain recurring reporting, including weekly and monthly budget status, forecast status, commitment reports, and vendor dashboards.
• Develop reusable digital assistants and agents for recurring workflows, analysis, and reporting tasks to drive efficiency and scale.
• Act as a trusted point of contact for budget owners on spend questions, working cross-functionally with procurement and accounts payable.

Required Qualifications
Education: Bachelor's degree in Finance, Accounting, Economics, Engineering, Business Analytics, Data Science, Statistics, or a related quantitative field is preferred.
Experience: Four to five or more years of hands-on experience in spend tracking, budgeting, forecasting, and capacity or resource analysis, preferably supporting an engineering, hardware, R&D, or manufacturing organization.
Technical Skills: Advanced spreadsheet skills including complex formulas, pivot tables, lookups, and large-workbook modeling. Experience building dashboards and data visualizations using business intelligence tools such as Tableau, Power BI, or Looker is required. Practical background in workflow automation tooling or prompt engineering is also necessary.
Preferred Qualifications

• Professional data or analytics certification, such as a recognized data analytics professional certificate, Tableau Desktop Specialist, Certified Data Analyst, or Microsoft Power BI Data Analyst.
• Exposure to a hardware or consumer electronics product development lifecycle and New Product Introduction (NPI) gates.
• Experience implementing new processes and managing change across cross-functional teams.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
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Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.
Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
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