Accounts Payable Specialist

The Accounts Payable Analyst performs foundational accounting functions requiring a solid knowledge of accounts payable processes and procedures.

This role is critical to ensuring the accurate and timely processing of invoices, vendor payments, account reconciliations, and related financial activities for our manufacturing site.

The ideal candidate will possess strong attention to detail, excellent problem-solving skills, and the ability to collaborate effectively with both internal teams and external vendors.

Process, review, investigate, and resolve issues associated with accounts payable invoices to ensure accurate general ledger coding and compliance with site policies.

Monitor accounts payable aging schedules and proactively follow up on aged or outstanding items.

Prepare, review, and manage Goods Receipt/Invoice Receipt (GRIR) reporting, investigating and clearing aged balances.

Respond to vendor and internal inquiries timely, assisting in the resolution of complex payment or invoice discrepancies.

Maintain accurate, secure, and up-to-date vendor records and master data.

Reconcile accounts payable balances against vendor statements and the general ledger, investigating any variances.

Coordinate, review, and support the execution of vendor payment processing runs (Checks, ACH, Wires).

Assist with month-end and year-end close activities, including preparing accruals, reconciliations, and financial reporting.

Perform other accounting, auditing, and administrative duties as assigned by management.

Experience: 2–4 years of progressive accounts payable or general accounting experience, preferably within a manufacturing environment.

Bachelor’s degree in Accounting, Finance, or a related field (or equivalent working experience).

Proficiency with Enterprise Resource Planning (ERP) systems (e.g., SAP, Oracle, or Microsoft Dynamics) and intermediate to advanced MS Excel skills (VLOOKUPs, Pivot Tables).

Strong understanding of three-way matching concepts (Purchase Order, Goods Receipt, and Invoice).

Exceptional organizational and time-management skills.

Clear verbal and written communication style for vendor management.

Analytical mindset capable of tracking down discrepancies in a fast-paced environment.