Events & Protocol Assistant

Events & Protocol Assistant
35,304 Central London (Hybrid) Full Time

Intergovernmental organisation is seeking an experienced Events & Protocol Assistant to join its team in Central London.

This is a unique opportunity to support the delivery of high-profile international conferences, ministerial meetings, leadership summits and diplomatic events. Working as part of a busy Events & Protocol team, you will help coordinate operational, logistical and protocol arrangements for senior government representatives and international delegates from across a global membership network.

The role offers significant international exposure and requires overseas travel, sometimes at short notice and for extended periods.

Key Responsibilities

• Support the planning and delivery of major international meetings, conferences and high-level events
• Coordinate logistics, delegate registration and protocol arrangements.
• Organise travel, accommodation and event support for staff teams and delegates.
• Liaise with internal stakeholders, suppliers and external clients to ensure successful event delivery.
• Support virtual and hybrid events using platforms such as Zoom and Microsoft Teams.
• Assist with event budgets, payments and financial reconciliations.
• Coordinate meeting room bookings and provide general administrative support to the Events & Protocol function.
• Travel internationally to support the delivery of events and conferences.

About You

• Degree in International Relations, Development Studies or a related field or equivalent qualification
• Previous experience in events coordination within an international environment.
• Experience supporting both in-person and virtual events.
• Strong organisational skills with excellent attention to detail.
• Confident managing multiple priorities and working under pressure.
• Excellent communication and stakeholder management skills.
• Proficient in Microsoft Office applications including Teams, Excel, PowerPoint and Outlook.
• Experience with event administration, budgets and travel coordination.
• Experience within an international organisation, government, diplomatic or membership body.
• Knowledge of protocol arrangements for high-level meetings.
• Experience working across different countries and cultures.

If you have experience delivering events in an international environment and are looking for a varied role with global reach, we'd love to hear from you.