Finance & Operations Coordinator

Who

A national marketing and media agency is seeking a detail-oriented Finance & Operations Coordinator to support client billing and media budget management.

What

Manage scopes of work, monitor media spend, reconcile budgets, prepare invoices, and support operational reporting across account teams.

When

This is a full-time position with immediate start availability.

Where

Remote within Eastern or Central Time Zones, including New York, New York; Washington, District of Columbia; Pittsburgh, Pennsylvania; Atlanta, Georgia; Chicago, Illinois; Dallas, Texas; Austin, Texas.

Why

To drive operational excellence, financial accuracy, and accountability across media campaigns and client engagements.

Office Environment

Collaborative, fast-paced agency environment supporting cross-functional digital and media teams.

Salary

Commensurate with experience.

Job Description

The Finance & Operations Coordinator supports client billing, media spend tracking, scope management, and budget reconciliation while ensuring accurate documentation, reporting, and operational accountability across campaigns.

Key Responsibilities

Coordinate with vendors and internal finance for billing, backup documentation, and payment processing.
Develop and manage client budget trackers and internal revenue reporting tools.
Organize scopes of work and initiate internal work orders.
Prepare monthly client invoices, activity reports, and budget reconciliations.
Review WIP reports, adjust timesheets, and manage billable and non-billable time tracking.
Monitor media spend to ensure alignment with invoices and approved budgets.
Maintain project lists, draft meeting notes, and update growth pipeline trackers.
Partner with account teams to manage billable hours and scope accountability.

Qualifications

Excellent written and verbal communication skills with strong attention to detail.
Advanced Excel skills; proficiency in Word and working knowledge of Adobe.
Experience with financial or operational systems; media or agency tools preferred.
Strong organizational and multitasking abilities with deadline-driven focus.
Ability to improve processes and contribute to a collaborative team environment.
Finance & Operations Coordinator remote ET/CT at a marketing agency, managing media budgets, billing, reconciliations, and operational reporting.