Senior PA Resource Coordinator (Advisory)

We have an exciting opportunity for an experienced legal PA who is looking for a new challenge to join our Advisory practice group. Based in our central London office and offering some hybrid working, this is a busy and varied role which requires an organised and proactive individual who enjoys working collaboratively in a fast-paced environment.

Resource Coordinating Responsibilities:

• Working closely with the other Senior PA Resource Coordinators within Advisory to support and assist the Operations Manager and Operations Director in the development and effectiveness of PA and administrative working practices and efficiencies.
• Manage and coordinate team workflow, ensure appropriate cover is in place for absences and manage absence issues and provide assistance for team members during sickness/holidays as required.
• Line manage support and develop the PA team within London; identify training needs, coach, mentor and supervise, provide pastoral care, convene regular PA meetings, undertake Contribution Review conversations, assist with the recruitment process, co-ordinate PA office days and approving holidays and draft training plans for new joiners.
• Help to maintain working standards across the practice group by encouraging stretch in the PA role by seeking opportunities to align the PAs with the Partner Rated Objectives.
• Work closely with and support the PAs in the team, to ensure all tasks are completed in a timely manner.
• Work closely with the Advisory practice management team to improve team efficiencies, communications, management of work-in-progress and roll-out of IT applications and improved working practices.
• Develop strong working relationships with colleagues and key personnel in our business services teams, to ensure open communication and effective problem solving at all times, embed necessary change, learn and pass on new learning to the team and colleagues.
• Build and develop effective working relationships within Advisory; assist with key initiatives; understand the firm's vision and strategy.

We are looking for

An experienced legal PA to sit alongside the day-to-day support of fee earners and Partners. The position requires someone with drive and ambition, who is able to use their own initiative, have first class organisational skills and be an integral team player. Flexibility, diversity and proactive positivity are key attributes.

The successful candidate will:

• Have experience working at an efficient and high standard PA level;
• Role model flexibility and openness to change; drive any change in working practices through the team; demonstrate a proactive work ethic; be decisive, responsible and take ownership of tasks;
• Challenge, question and provide creative solutions to improve processes and share best practice to ensure greater efficiency across Practice Groups and locations; and
• Proactively identify opportunities, actively contribute and be involved with ad-hoc projects as given by the team (and across the firm).

Key skills

• Strong natural leadership qualities with experience of managing, organising and prioritising tasks, strong delegation skills, utilising resources to manage workflows.
• Enthusiastic and positive approach.
• Ability to work under pressure with little supervision.
• Excellent time and performance management.
• Ability to pay close attention to detail.
• Essential to have excellent written and verbal communication skills.
• Always remain calm and friendly.
• Always work with confidentiality, discretion and diplomacy.
• Demonstrate excellent IT skills (Microsoft Word, Excel, PowerPoint).
• Manage and coordinate team workflow, ensure appropriate cover is in place for absences and manage absence issues and provide assistance for team members during sickness/holidays as required.
• Line manage support and develop the PA team within London; identify training needs, coach, mentor and supervise, provide pastoral care, convene regular PA meetings, undertake Contribution Review conv ersations, assist with the recruitment process, co-ordinate PA office days and approving holidays and draft training plans for new joiners.
• Help to maintain working standards across the practice group by encouraging stretch in the PA role by seeking opportunities to align the PAs with the Partner Rated Objectives.
• Work closely with and support the PAs in the team, to ensure all tasks are completed in a timely manner.
• Work closely with the Advisory practice management team to improve team efficiencies, communications, management of work-in-progress and roll-out of IT applications and improved working practices.
• Develop strong working relationships with colleagues and key personnel in our business services teams, to ensure open communication and effective problem solving at all times, embed necessary change, learn and pass on new learning to the team and colleagues.
• Build and develop effective working relationships within Advisory; assist with key initiatives; understand the firm's vision and strategy.