Clinical Trials Payment Coordinator/Site Payment Coordinator (Remote)

Actual title: Clinical Trials Payment Coordinator/Site Payment Coordinator - Remote
Education:

• Required minimum High school diploma with 1-3 years of clinical trial site payment experience.
• Preferred BS/BA with 0-3 years of clinical trial site payment experience is preferred.

Requirements

• 1-3 years of experience
• Proven experience in configuring payment templates, loading information into payment systems, or experience with invoice submission process preferred
• Understanding of Excel for data manipulation and analysis
• Proficiency in using Microsoft Outlook and Teams
• Knowledge of clinical site payments and related regulations
• Ability to verify and validate payment information with a high level of accuracy
• Experience in supporting payment activities for both US and international sites
• Ability to work within and navigate multiple payment systems efficiently
• Capacity to manage and prioritize tasks in a fast-paced environment
• Experience in processing, tracking, and approving invoices for site payments
• Strong problem-solving skills and ability to resolve payment-related issues
• Excellent communication skills, both written and verbal, for effective stakeholder interaction
• Proven organizational skills in managing payment data and processes.

Nice to have:

• Experience with Suvoda/Greenphire's eClinical GPS software system a plus.

Personality

• Strong interpersonal and communication skills
• Eagerness to learn and the ability to work cross functionally.
• Detail oriented.
• Adaptive and flexible.
• Trustworthy

Note:

• 100% Remote role. May be occasional onsite visits.
• East coast candidates highly preferred, especially close to Upper Gwynedd, PA or Rahway, NJ *** sites.
• Minimum of six months with an opportunity to extend for an additional six months.

Summary

The position will be part of a team responsible for managing end-to-end clinical site payments. There are three roles with responsibilities spanning template configuration, vendor/site setup, invoice submission, data loading across systems, and invoice processing/approval.

Responsibilities

• Support payee and payee payment configurations for site budgets
• Support site invoice submission activities
• Load information into various payment systems
• Set up vendor/site information in payment systems
• Perform data entry as required
• Verify activities, support documentation, and provide approvals
• Experience utilizing Excel for data management and analysis
• Experience with Microsoft Outlook and Teams for communication and collaboration
• Apply knowledge of clinical site payments to ensure accuracy and compliance
• Verify payment and financial information
• Provide support for both US and rest of the world payment-related activities
• Work within multiple payment systems to ensure accurate and efficient processing
• Follow detailed instructions to ensure compliance with payment processes and regulations
• Operate in a fast-paced environment, managing multiple tasks and deadlines
• Process, track, and submit invoices for site payments
• Reconcile data to ensure accuracy and consistency
• Resolve issues related to payment processing and data discrepancies
• Demonstrate strong communication skills in interactions with internal and external stakeholders
• Maintain a high level of organization in managing payment-related data and processes.