EHR/EMR Archive Project Coordinator

job summary:

Position Summary

The Program/Project Coordinator - Archival Programs coordinates activities within enterprise archival, application retirement, and data retention initiatives. This role serves as the primary liaison between internal stakeholders, project leadership, vendors, and external project teams to ensure successful execution of project objectives. In addition to project coordination responsibilities, the role provides operational support for archival solutions, including user assistance, issue triage, vendor coordination, and ongoing adoption activities.

location: Tallahassee, Florida
job type: Contract
salary: $50 - 65 per hour
work hours: 9am to 5pm
education: Bachelors
responsibilities:

Position Summary

The Program Manager - Archival Programs coordinates activities within enterprise archival, application retirement, and data retention initiatives. This role serves as the primary liaison between internal stakeholders, project leadership, vendors, and external project teams to ensure successful execution of project objectives. In addition to project coordination responsibilities, the role provides operational support for archival solutions, including user assistance, issue triage, vendor coordination, and ongoing adoption activities.

qualifications:

Key Responsibilities

Project & Program Coordination

Coordinate workstreams within larger archival and application retirement programs.

Align internal activities, resources, and deliverables with project timelines and milestones.

Monitor project progress, dependencies, risks, and resource needs.

Escalate issues and facilitate timely resolution.

Stakeholder & Vendor Management

Serve as the primary liaison between leadership, operational teams, vendors, and stakeholders.

Build and maintain effective working relationships.

Facilitate meetings and ensure alignment on priorities and deliverables.

Solution Support & User Coordination

Serve as a primary point of contact for end users of the existing archival solution.

Respond to user questions and support requests.

Triage issues and coordinate resolution with vendors and technical teams.

Track support issues through resolution.

Support testing, training, and go-live activities.

Documentation & Executive Reporting

Maintain project plans, action logs, status reports, and documentation.

Develop executive presentations, governance materials, and leadership communications.

Project Governance

Adhere to established project management methodologies and governance standards.

Required Qualifications

Experience

3-5 years of project coordination, project management, or program coordination experience supporting complex, cross-functional healthcare projects.

Working knowledge of healthcare operations, clinical and business workflows, and healthcare technology systems.

Experience coordinating stakeholders, managing deliverables, governance activities, and executive reporting.

Experience supporting business applications and coordinating issue resolution among users, technical teams, and vendors.

Technical Skills

Proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, Word, and presentation development tools.

Intermediate Excel skills for project tracking and reporting.

Strong executive presentation development skills.

Familiarity with project management tools such as Planner, Jira, Smartsheet, Microsoft Project, Azure DevOps, or similar platforms.

Education

Bachelor's degree in a related field or an equivalent combination of education and relevant experience.

Preferred Experience

EHR/EMR archival projects.

Data migration, application decommissioning, or legacy system retirement initiatives.

Vendor-led healthcare technology projects.

Familiarity with Epic, Cerner, Allscripts, STAR, or similar systems.

PMP, CAPM, PMI-ACP, or equivalent certification.

Core Competencies

Executive presence.

Exceptional organization and follow-through.

Strong stakeholder and vendor management.

Effective communication and meeting facilitation.

Ability to manage multiple priorities in a fast-paced environment.

skills:

Allscripts,business applications,Cerner,Data migration,Jira,Azure DevOps,Excel,Intermediate Excel,Outlook,Microsoft Project,Word,Microsoft 365 applications,Smartsheet,communications,Effective communication,Coordinate,Coordination,coordinating,leadership,Executive presence,primary point of contact,issue resolution,collaboration,Executive presence,CAPM,PMP,clinical,presentation development,executive presentation,archival,governance,healthcare,healthcare operations,meeting facilitation,PMI-ACP,Program Coordination,Project Governance,project management methodologies,project coordination,project management,project management tools,project timelines,project plans,Executive Reporting,executive presentations,risks,Vendor Management,testing,project tracking,Triage,VCO,workflows

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At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.