Accounts Payable Specialist

The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records.

Essential Duties/Responsibilities

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
• Responsible for the day-to-day processing and reconciliation of invoices into the accounts payable system across all business units.
• Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities.
• Ensures accurate data entry and consistent General Ledger account assignments.
• Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems.
• Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers.
• Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)
• Processes employee expense reports via Concur application.
• Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary.
• Reconciles Supplier account statements and issues as they arise.
• Answers all internal and external accounts payable inquires and issues.
• Assists in monthly closings (reports, accruals, etc.)
• Prepares and submits year end 1099's.
• Maintains W-9 forms for all Supplier's.
• Processes Supplier Credit Applications.
• Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.
• Other duties as assigned

Minimum Qualifications

• Associate's degree in accounting, finance or related field with relevant work experience

Preferred Qualifications

• 3+ years of general accounting experience.
• Proficient in Microsoft Word, Excel and outlook.
• JDE experience is preferred.
• Organized, exceptional time management and communication skills (written and oral).
• Understands importance of confidentiality and integrity

Working Conditions and Physical Demands

• Occasional travel to off-site locations is required.
• Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.
• Must occasionally stoop, kneel, crouch, crawl, and climb or balance.
• Must be able to communicate effectively.
• Requires the ability to frequently lift and/or move up to 10lbs.