Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for providing support to the Sales Department and staff, acting as a liaison between Sales, Dispatch, Credit and Billing departments.

Benefits

At CalPortland, we’re proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees.  Your benefits are an important part of your overall compensation at CalPortland. That’s why we give you a wide range of benefits to choose from.  All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans.  Other benefits include life insurance, disability coverage, employee assistance program, and retirement program.  The company also has a variety of voluntary benefits for employees to choose from.

Compensation

Responsibilities

• Bill preps and audits all shipped orders; reviews for accuracy in pricing, projects, mixes, surcharges, and all other pertinent billing information
• Prepare daily ticket tracking reconciliation and submits credit memos as needed
• Reviews and publishes applicable bids and projects which are available via current reporting services; maintains electronic bid files
• Expedites incoming calls that are sales related, assists in customer issues and routes to the appropriate sales representative
• Makes customer/sales calls; calls will focus on active and non-active customers/contractors and will be for the purpose of obtaining information and competitive intelligence
• Manages the sales data daily and updates all facets of this database, including customer/contact information, wins/loses, customer meetings and notes, and all bids and projects
• Other requested administrative duties as needed by management
• Duties subject to change

Education

High School diploma/GED

Requirements/Qualifications

• 3+ years in an Accounts Payable role
• Proficient in Microsoft Office (Word, Excel, Power Point, etc.)
• Physical requirements: occasional lifting of 25-50 lbs., sitting frequently, typing, walking, standing and bending

Conditions of Employment

Successful candidate must submit to a post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require Federal Motor Carrier Safety Administration (FMCSA) registration/clearance as well as ongoing alcohol and drug testing. For work that will be performed in the San Francisco area, qualified applicants with arrest and conviction records will be considered for employment.