Human Resources Specialist (Policy)

The HR Administrator works closely with all members of the Human Resources team to support the administration of key HR functions, including assisting employees with work-related questions and concerns, providing recruitment support, managing personnel data, conducting compliance audits, and performing special projects. This role serves as the primary first point of contact for new hires and is responsible for delivering a positive and consistent onboarding experience, as well as coordinating offboarding processes to ensure a smooth employee transition.

The HR Administrator supports the ongoing employee experience by responding to HR-related inquiries, collaborating cross-departmentally to ensure effective communication and alignment, consistently enforcing company policies and practices, and contributing to the continual improvement of HR processes, departmental efficiency, and service delivery. Managing the HR email inbox; Sending new hire paperwork (applications, background checks, etc.) Drafting HR templates and documents (e.g. offer letters, separation letters, PARFs). Performing I-9 ID verification meetings with new recruits.

Maintaining working partnerships with hiring managers and employees. Managing direct deposit accounts. Generating employee data reports. Responding to unemployment insurance claims. Keeping up to date with internal company policies, news, initiatives, and activities. Troubleshooting HRIS system errors. Maintaining data integrity between iSolved and SPEAR. Maintaining positive employee relations. Collaborating with HR team and other departments on special projects. Protecting privacy of sensitive employee and company data. Performing regular employee data audits for compliance.

Assists with documenting and maintaining department policies and procedures, as needed. Bachelor's degree, preferred.
~2+ years professional HR experience preferred, mortgage industry experience a plus.
~ Multi-state human resources experience is preferred.

State of California HR knowledge is a plus.
~ Demonstrates solid understanding of HR policies and procedures, compliance requirements and ever-changing state/federal laws.
~ Ability to work independently with minimal supervision.
~ Proficiency in using Microsoft Office Word, Excel, Outlook and HRIS software.
~ Office environment
Hybrid - 1 day in office per week
Dexterity of hands to operate a computer keyboard
Prolonged periods sitting at a desk and working on a computer