Contracts Associate

About Us

Petra Funds Group is a single-source provider for fund administration and infrastructure needs for private equity and debt funds. At Petra, we enable fund managers to focus on the tasks that add the most value to their businesses and leave the rest to us.

Petra is made up of highly experienced professionals across the US and Europe. In a business where accuracy and timeliness are paramount, having a deep bench who've spent years working with asset managers is what differentiates us.

Our foundation is built on trust, experience, and uncompromising accuracy. Our people are experts. We work collaboratively. We are relentless in our process and put attention to detail first.

At Petra Funds Group, we help some of the world’s leading private funds operate with excellence. As our firm continues to grow, we’re looking for a Manager, Sales Operations to support our Business Development team in scaling best-in-class sales operations and analytics.

Reporting to the Director-Sales Operations, you'll support the day-to-day execution of contract operations, helping keep the pipeline of renewals, amendments, and pricing updates moving accurately and on time.

Responsibilities:

• Contract Drafting Support
  • Prepare initial drafts of engagement letters, supplements, and amendments from approved templates, for Sales Operations Manager review

• Renewal Tracking
  • Manage the renewal cycle, flag upcoming dates, and assemble the background information and paperwork needed to keep renewals on schedule

• Data & Deviation Tracking
  • Keep the client deviation database current; log where terms differ from standard and route exceptions to the Sales Operations Manager

• DocuSign & Filing
  • Send contracts for execution, track signature status, and file executed agreements correctly

• Cross-Team Coordination
  • Be the point of contact for routine status questions from Business Development, Fund Accounting, and Client Service

• Process Support
  • Spot friction in the contract workflow and bring fixes to the Manager rather than just working around them

Qualifications

• 1-3 years of experience in a coordination, paralegal, contracts, or operations support role, ideally in professional or financial services
• High attention to detail. This role is the accuracy check behind the Manager's work
• Strong written and verbal communication skills
• Comfortable with Microsoft Word, Salesforce, and PandaDoc or similar toolsStrong organizational skills and the judgment to know when to escalate versus handle something directly
• A learner's mindset. This is a growth path toward the Manager role, not a static admin seat

Salary Range
At Petra Funds Group, we are committed to transparency and equity in our hiring practices. The compensation range for this position is $68,000 - $85,000 per year. This range represents the base salary only. Actual pay will depend on factors such as qualifications, experience, and skills.

How We Care

We believe people do their best work when they feel supported — personally and professionally. That’s why we offer a comprehensive benefits package that reflects our commitment to your well-being. Our perks include:

• 90% covered medical, dental, and vision insurance premiums to help you stay healthy without financial strain.
• Fully funded Health Savings Account (HSA) employer contributions up to the IRS maximum — available to employees enrolled in our high-deductible health plan. *
• 401(k) employer match at 100% of your contributions up to 5% of compensation, with immediate vesting, so you start building long-term savings right away.
• Flexible paid time off to recharge, travel, or take care of what matters most.
• Generous holiday calendar to ensure you have time to rest, reflect, and celebrate throughout the year.
• Hybrid work environment that offers flexibility and supports work-life balance.

*Funded amount is prorated for new hires.

What We’re Proud Of

We’re proud of many milestones, but we’re especially honored by the recognition we’ve received for our workplace experience:

• Certified Great Place to Work®, based on direct feedback from our employees about trust and overall culture.
• Fortune Best Medium Workplaces™ and Best Financial Services & Insurance Workplaces™, highlighting our commitment to building an environment where people thrive.