Administrator - Marketing Assistant

Marketing Administrator
Location:
Irvine, CA (On-Site)
Salary:
$50,000 - $65,000 + Benefits
We are seeking a detail-oriented Marketing Administrator to support proposal development, business development tracking, and marketing operations within a professional services environment. This role is ideal for someone who thrives in a fast-paced, deadline-driven setting and enjoys managing multiple priorities.

Key Responsibilities
Monitor bid opportunities and coordinate proposal activities
Format, edit, and proofread proposal documents
Maintain marketing materials, reference documents, and databases
Track industry events, certifications, and key deadlines
Manage CRM data and reporting
Support business development and marketing initiatives as needed
Qualifications
Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience
3+ years of marketing, proposal coordination, or related experience
Strong proficiency with Microsoft Office and Adobe InDesign
Excellent organization, proofreading, and attention to detail
Ability to manage multiple deadlines and priorities independently
Preferred
Experience with proposals, RFQs/RFPs, or public-sector procurement processes
Experience with CRM systems
Background in architecture, engineering, construction, or other professional services industries
What We're Looking For
Organized, dependable, and proactive
Strong written communication skills
Ability to work accurately under tight deadlines
Quick learner with a positive, team-oriented attitude
This is a full-time, fully on-site position based in Irvine, CA.