Finance Associate (Hybrid Opportunity)

Note: This is hybrid (combination of on-site and remote), subject to operational needs. Applicants must upload a cover letter and resume to be considered.

The Division of Hospital Medicine in the Department of Medicine is seeking a Finance Associate who will be a key member of the finance team and will be responsible for providing finance-related and accounting support for the Division and its faculty. This exciting opportunity in a rapidly growing Division will require excellent judgement, communication and interpersonal skills, and the ability to take initiative and follow through. The successful candidate is independently motivated, will work as part of a collaborative team, and contribute to a positive and productive work culture. The candidate must also have excellent interpersonal and communication skills that allow for interactions with a diverse academic and medical community.

The Division of Hospital Medicine includes approximately 200 faculty members across seven clinical sections and four Bay Area facilities (Stanford Health Care, Sequoia Hospital, St. Rose Hospital, and Stanford Health Care–Tri-Valley). The Division is committed to excellence in inpatient clinical care, medical education, quality improvement, patient safety, and a robust research portfolio ranging from clinical trials to informatics and artificial intelligence.

DESIRED QUALIFICATIONS:

• Exceptional time management and organizational skills.
• Demonstrated ability to prioritize own work, multitask, and respect deadlines.
• Excellent attention to detail and accuracy.
• Excellent written, oral, an interpersonal communication skills.
• Personal effectiveness and credibility.

Core Duties:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.

• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.

• Compile, maintain, and review data and daily reports for accuracy. Generate standardized financial reports.

• Resolve transactional inquiries, escalate broader issues.

• Respond to transactional inquiries from client groups.

• May be responsible for p-card administration, processing, travel cards and expendable reimbursements.

• May establish accounts in financial systems; prepare invoices.

• Participate in new initiatives, as needed such as user testing.

• Maintain accounting/finance departmental files and desktop procedures and process documents for area of responsibility. Ensure compliance with University policies, and federal regulations and requirements.

Minimum Education and Experience

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting procedures.

• Ability to operate computerized office applications and accounting systems.

• Ability to clearly and effectively communicate information to internal audiences and client groups.