Project Coordinator

Job Summary (Project Coordinator – Procurement Department)

• Coordinate procurement projects from intake through completion, including tracking milestones, scheduling meetings, and documenting key decisions and action items.
• Serve as a central point of contact for procurement staff, internal departments, and suppliers, providing timely updates and follow-up communications.
• Manage the procurement intake process, including reviewing, prioritizing, and routing requests to the appropriate procurement resources after consultation with the Procurement Director.
• Track project status, deadlines, dependencies, and risks using SharePoint and ensure project information is accurate and up to date.
• Develop and implement SharePoint tools to facilitate tracking of procurement intake and project status for better visibility and workflow management.
• Support the procurement department by organizing information, maintaining accurate documentation, and ensuring compliance with organizational policies and applicable regulations.
• Identify and recommend process improvements related to procurement activities, tools, and workflows, to enhance departmental efficiency.
• Coordinate workload and priorities in alignment with departmental goals and leadership direction.
• Demonstrate strong attention to detail and follow-through on all tasks and responsibilities.
• Work independently while maintaining effective communication and coordination with the Procurement Director and other stakeholders.
• Utilize technology (especially SharePoint) to organize departmental resources and improve information visibility.
• Maintain a hybrid work schedule, working remotely on Mondays and Fridays, and in-office on Tuesdays, Wednesdays, and Thursdays.