Administrative Consultant and Support

Job#: 3052264

Job Description:
Apex Systems is hiring for an Administrative Consultant + Support for a large Healthcare client.

Location: Pleasanton, California (On-site); M-F; typically 8-5.

Role Overview

This entry-level role supports communications, information management, and operational coordination. The consultant will assist in developing and distributing program communications, maintaining document management systems, and managing key program data resources. This position is critical in ensuring staff have access to accurate and timely information.

Key Responsibilities

• Assist in the coordination, development, and distribution of communications, including newsletters, event promotions, and program updates.
• Assist with maintaining, updating, and quality-assuring study and program data across multiple tracking systems and databases.
• Help manage the department's social media presence, including content development and post scheduling.
• Assist with quality control reviews of study records and program data to ensure completeness and accuracy.
• Maintain and contribute to the enhancement of SharePoint sites, ensuring resources are organized and current.
• Support the governance and organization of departmental documentation and file repositories.
• Monitor and report on engagement metrics, maintain tracking logs, and prepare reports.
• Provide support to project leads and educators by preparing materials and organizing content libraries.
• Contribute to continuous improvement efforts by identifying opportunities to enhance communication and data management processes.

Required Qualifications

Education: Bachelor's degree.

Skills:

• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency in SharePoint, Microsoft Teams, Outlook, and Office 365 applications.

Preferred Qualifications

• Experience maintaining research databases, study tracking systems, or clinical research management systems.
• Experience leading cross-functional projects in a matrixed organization.
• Experience maintaining intranet or public-facing content for education or operations teams.
• Experience with web content management tools (e.g., SharePoint, WordPress).
• Knowledge of document management principles and records management best practices.
• Data analysis and reporting skills using Excel, Power BI, or survey platforms.
• Experience with design tools such as Canva, PowerPoint, or Adobe Acrobat.
• Ability to work successfully with a wide variety of internal and external project staff and leaders.
• Must exhibit a professional manner with a high degree of courtesy, tact, and sensitivity.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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