Law Firm Billing Specialist

O'Hagan Meyer is seeking a detailed-oriented and highly organized Billing Specialist to join our busy law firm in the Chicago Loop. The ideal candidate will possess strong analytical skills, a high level of accuracy and the ability to manage multiple priorities in a deadline-driven environment. Exceptional communication skills, both written and verbal, are essential for working closely with all parties involved in the billing process. The right candidate will also demonstrate discretion, professionalism and a proactive approach to problem-solving, ensuring that billing processes run smoothly and efficiently.

Essential Duties and Responsibilities:

·       Complete complex billing cycles and provide insightful analysis on client accounts and balances

·       Distribute and process prebills for assigned attorneys in accordance with firm and client billing guidelines, ensuring accuracy of time entries, billing rates and matter details

·       Prepare, review and finalize invoices and internal documentation, ensuring all required back-up is accurate and complete

·       Distribute invoices, including submission of invoices through various eBilling platforms

·       Monitor and follow-up on invoice submissions, ensuring billing has been delivered to all parties

·       Maintain comprehensive records and files for assigned billing attorneys, including but not limited to deductible and SIR amounts

·       Communicate professionally with all billing parties to resolve billing discrepancies

·       Respond to attorneys, clients, insureds, claim handlers and supporting departments promptly and professionally

·       Assist with projects as needed and other duties as assigned

Qualifications, Skills and Abilities:

·       Bachelor’s Degree preferred, or an equivalent combination of education and/or experience may be considered in lieu of the degree

·       Prior billing experience in a law firm highly preferred

·       Prior billing experience in a professional environment preferred

·       Familiarity with legal billing software (Juris, Aderant, BillBlast, or similar) preferred

·       Proficiency in Microsoft Office Suite (Excel, Outlook, Word)

·       Strong attention to detail and excellent organizational skills

·       Excellent analytical and problem-solving skills

·       Clear, professional communication skills and a team-player mindset

·       Ability to prioritize tasks and meet strict deadlines in a fast-paced setting

Physical Requirements:

·       Prolonged periods of sitting at a desk and working on a computer

·       Must be able to lift up to 15 pounds at times

·       Position is full-time Monday through Friday. On-site for first sixty days. After this period, and with manager approval, the schedule will transition to a hybrid model, with three days per week in-office. Availability of overtime.

Salary based on experience.

Pay Range: $49,920 - $70,720 ($24 - $34 per hour)

O'Hagan Meyer participates in E-Verify. O'Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

·       Health Care Plan (Medical, Dental, & Vision)

·       401(k) Retirement Plan

·       Life Insurance (Basic, Voluntary, & AD&D)

·       Paid Time Off (Vacation, Sick Leave, & Company Holidays)

·       Family Leave (Maternity, Paternity)

·       Short Term & Long-Term Disability 

·       Training & Development

·       Free Food & Snacks in Office

·       Wellness Resources

·       Commuter Benefits