Administrative/Project Assistant II

Job Code: Administrative/Project Assistant II Job Title: Administrative/Project Assistant II

Duties: TITLE: Project Coordinator

Role Purpose:

As a Project Coordinator, your main responsibility will be to support clinical studies by maintaining the efficiency and organization of laboratory operations. You will maintain the laboratory inventory, prepare devices, and handle office administrative tasks for the Clinical Verification and Validation Team. This role will require you to keep detailed records, enter data, audit devices, pair and install software applications on devices, among other tasks. You will need to be extremely organized, detail oriented, and tech savvy to be successful in this role. Training on device setup will be provided.

Major Responsibilities:

● Coordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies required for clinical trials.

● Apply and maintain clear identification labels on all devices for inventory tracking.

● Maintains detailed logs of lab inventories and device serial numbers.

● Keeps detailed records of ingoing and outgoing shipments.

● Comply with Samsung device audits.

● Assists with study equipment and device set up (pairing devices, app installation, etc.)

● Maintain the physiological data collection lab, keeping an organized, clean, and safe working environment.

● Perform regular organizing of lab facilities and equipment storage areas.

● Cleans devices and routinely cleans the lab.

● Support clinical study team in study materials, office supplies, tracking and management.

● Assists with preparation for periodic audits of clinical study files for completeness and accuracy.

● Submits purchase requests and logs purchasing in a budget excel sheet.

● Light clerical activities like printing, stapling, filing.

● Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.

● Assist in clinical study startup activities such as preparation and dispatch of site binders and tools

● Provide administrative support to the team including organizing logistics for events and key team meetings

● Maintain good clinical practice, following applicable health and safety principles and practices.

Background, Experience & Qualifications:

● Prior office experience, relevant experience supporting clinical studies with hands on involvement preferred

● Strong attention to detail

● Self-starter willing to help, capable of managing multiple tasks in a fast-paced environment

● Strong written and verbal communication skills

● Tech savvy with devices

● PC and Smartphone App (Android and iOS) skills

● Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications

Working Conditions:

● Fully onsite role during normal business hours, could be 3 days a week at 8 hours a day or 5 days a week at 6 hours a day

● Position requires regular physical activity including standing, bending, and lifting of equipment and supply boxes

Skills:

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# of Positions: 1