Supervisor of Preventive Maintenance - Facilities Management

TITLE

Supervisor of Preventive Maintenance

JOB SUMMARY

Manages TWU's day-to-day preventive maintenance program, including employee timecard administration, staff scheduling, annual evaluations, equipment preventive maintenance, summer and winter readiness testing, Air Handling Unit (AHU) filter and belt service, and monthly and annual Emergency Power Supply Systems (EPSS) testing. Serves as the University's NFPA 110 qualified person and primary technical resource for inspecting, operating, documenting, troubleshooting, and coordinating repairs for emergency generators, automatic transfer switches, starting systems, and associated equipment to ensure reliability and compliance with applicable codes, manufacturer recommendations, and university standards.

Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Assistant Director of Central Plant & Utilities

Supervises:     Preventative Maintenance Technicians

ESSENTIAL DUTIES - May include, but not limited to the following:

• Serves as the primary technician responsible for all university emergency generators and Emergency Power Supply Systems (EPSS).

• Develops, schedules, performs, and documents all required monthly, quarterly, annual, and periodic inspections, testing, preventive maintenance, and operational exercises required by NFPA 110, manufacturer recommendations, and university policy.

• Maintains complete maintenance histories, inspection records, testing documentation, corrective maintenance records, and regulatory compliance documentation for each campus generator.

• Monitors system reliability and recommends equipment repairs, upgrades, replacements, and capital improvements.

• Coordinates warranty work, vendor services, and specialized repairs when required.

• Assists in maintaining campus compliance during inspections, audits, accreditation reviews, and regulatory assessments.

• Manages day-to-day preventive maintenance activities throughout the TWU organization.

• Administers employee timecards and verifies that time and attendance records are accurate, complete, and submitted in accordance with university procedures.

• Develops and maintains staff schedules to provide appropriate preventive maintenance coverage and support operational priorities.

• Conducts and documents annual employee performance evaluations in accordance with university policies and established timelines.

• Plans, assigns, coordinates, tracks, and verifies completion of equipment preventive maintenance activities.

• Coordinates and documents required monthly and annual testing of emergency generators and associated systems.

• Plans and oversees summer and winter equipment-readiness functional testing throughout the TWU organization.

• Coordinates seasonal Air Handling Unit (AHU) preventive maintenance, including filter changes, belt inspections, belt changes, and related readiness tasks.

ADDITIONAL DUTIES

• Assists Facilities Management personnel with related maintenance activities.

• Participates in emergency response and severe weather operations.

• Provides technical guidance regarding emergency power systems.

• Performs other duties as requested.

EDUCATION

High school diploma or GED.

EXPERIENCE

Five (5) years of progressively responsible experience maintaining, inspecting, testing, troubleshooting, and repairing diesel, natural gas, or propane engine-generator systems, industrial electrical power generation equipment, or closely related mechanical and electrical systems.

          Preferred Qualifications

• Technical degree or certificate in diesel technology, industrial maintenance, electrical technology, or a related field.

• Experience maintaining multiple commercial emergency generator systems.

• Experience with building automation systems or remote generator monitoring.

• Experience using Computerized Maintenance Management Systems (CMMS).

• Manufacturer training from Cummins, Caterpillar, Kohler, Generac, MTU, or equivalent.

• Certification as an Electrical Generating Systems Association (EGSA) Generator Technician or equivalent.

• Experience supporting hospitals, higher education, research facilities, data centers, or other critical infrastructure. Effective written and verbal communication skills.

REQUIREMENT

The incumbent shall meet the definition of a Qualified Person under NFPA 110 by possessing skills and knowledge related to the operation, maintenance, repair, and testing of Emergency Power Supply Systems (EPSS). Safety training is necessary to recognize and avoid hazards associated with emergency power generation equipment and installations.

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. 

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Knowledge of Emergency Power Supply Systems (EPSS).

• Knowledge of diesel and natural gas engine-generator operation.

• Knowledge of Automatic Transfer Switches, generator controls, battery systems, engine cooling systems, fuel systems, and electrical distribution.

• Knowledge of preventive maintenance principles and predictive maintenance techniques.

• Ability to interpret electrical schematics, wiring diagrams, one-line drawings, and manufacturer service manuals.

• Ability to perform electrical testing using multimeters, clamp-on ammeters, battery analyzers, infrared thermometers, pressure gauges, frequency meters, and other diagnostic instruments.

• Ability to identify abnormal operating conditions and determine appropriate corrective actions.

• Ability to prioritize maintenance activities supporting critical campus infrastructure.

• Ability to maintain detailed regulatory documentation and maintenance records.

• Skills in written and verbal communication.

• Ability to work independently with minimal supervision.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Frequently lifts, pushes, and pulls up to 50 pounds; occasionally up to 75 pounds with assistance. Frequently climbs ladders, stairs, and generator platforms. Works in mechanical rooms, rooftops, utility tunnels, and outdoor equipment yards. Works around rotating machinery energized electrical equipment, batteries, diesel fuel, lubricants, and engine exhaust. Must wear required personal protective equipment appropriate to the hazards encountered. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is performed both indoors and outdoors under varying weather conditions. Position requires exposure to high noise levels, moving mechanical equipment, energized electrical systems, diesel engines, fuels, lubricants, batteries, confined spaces, and elevated temperatures. Position participates in an on-call rotation and must respond to campus emergencies, utility outages, severe weather events, and other situations requiring immediate restoration of emergency power systems.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.