Program Administrator

Hours: Full-time

Why join us?

• Play a pivotal coordination role at the heart of our Global Real Estate & Facilities Management function, supporting critical property investments and clinic network expansions that serve pets across Europe.

• Take ownership of key project approval workflows, compliance documentation, and governance processes that bring strategic investments from concept to reality.

• Serve as a central connector collaborating with cross-functional teams, regional business units, and leadership across our European veterinary network.

• Drive high-impact team operations by managing international travel logistics, senior leadership meetings, and executive calendars across multiple time zones.

• Expand your coordination and project management capabilities within a supportive, international environment dedicated to high standards and pet care excellence.

The team

The Global Real Estate & Facilities Management (REFM) team sits within Mars Veterinary Health / Petcare, driving our network strategy, clinic development, and workspace standards across Europe. Reporting to the Director of Network & Investment Strategy, you will join an agile, forward-thinking team of real estate and facilities professionals who work closely with local veterinary practices and leadership. We operate in a collaborative, fast-paced environment where clear communication, pragmatic problem-solving, and cross-border partnership ensure our clinical teams have the facilities they need to deliver exceptional care.

What we’re looking for

• 2+ years of proven experience in an administrative, project coordination, or executive support role within an international or corporate environment.

• Exceptional organizational, planning, and prioritization skills, with the ability to manage multiple moving deadlines, agendas, and approval processes simultaneously.

• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, and Teams), with experience managing complex executive schedules and presentations.

• Native- level English language proficiency (written and spoken), any additional language is a plus

• Outstanding communication skills, able to build trusted working relationships across diverse functions and cultures.