Construction Billing Specialist

Essential Duties:

• Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
• Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
• Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
• Review all project specific subcontracts and PO’s for accuracy.
• Understand Preliminary Lien and Release procedures.
• Produce monthly Customer Billings.
• Track and provide Project Manager with pending Change Order issues.
• Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
• Review and forward Subcontractor Extra Work/Time & Material invoices.
• Aggressively pursue past due Accounts Receivable on projects.
• Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
• Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).

Work Experience:

Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.

Proficiency:

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• 10 Key Touch
• Must have strong verbal and written communication skills
• Spectrum (Desired)
• Heavy Jobs (Desired)

Education:

BA degree in Accounting or Business Administration (desired)

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)