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School Bookkeeper - 244 Days (2026-2027 SY), Luella High

Henry County SchoolsLocust Grove🇺🇸United States

Quick overview

SeniorityMid Senior
Employment typeFull Time
Work modeHybrid
LocationLocust Grove, United States
Accounts PayableAccounts ReceivableBookkeepingComplianceData EntryFLSA

Job description

Position Title: School Bookkeeper
Division: School
Reports To: Principal and/or Assigned Supervisor
FLSA Status: Non-Exempt
Salary Schedule: SS-ESB (elementary), SS-MSB (middle), or SS-HSB (high) at Number of Days Worked
Work Days: 190, 200, 220, or 244
Perform specialized clerical work requiring the application of basic bookkeeping principles and practices in the maintenance of school financial records.
Essential Duties:
  • Accurately maintain all school financial records, including generalized and specialized accounts.
  • Prepare and submit monthly bank reconciliations to supervisor.
  • Train school account managers/school personnel on school activity fund accounting policies and procedures and assist with general budget information.
  • Ensure established procedures are followed for collecting, receipting and depositing funds within established timeframes.
  • Process financial information (e.g. purchase orders, accounts payable, check and deposit register, ledger, annual reports, memos, correspondences, etc.) to ensure proper and complete accountability of school, state and/or federal funds.
  • Compute and verify bills for service, invoices, purchase orders and/or other data for accurate recording and processing; process all accounts receivable and payable; receive, record and deposit cash receipts, disburse and mail checks, balance accounts, reconcile vendor statements, and perform other general bookkeeping duties as required and according to policy DJE.
  • Perform computer data entry to record, update, and retrieve department information and to prepare spreadsheets, reports, and correspondence.
  • Perform year-opening and year-end-closing procedures.
  • Maintain records of students’ school debts and obligations.
  • Assist principal with use of budgeted funds by reconciling available budgets and preparing and submitting invoices to the district office for payment.
  • Ensure school compliance with HCS Financial Procedures Manual, including preparing, analyzing, and reconciling financial accounting reports and data for the review of district administration and state and federal agencies.
  • Maintain HCS prescribed accounting and internal control procedures over school activity funds.
  • Provide information and assistance to internal and external auditors upon request.
  • Enter and maintain staff leave, as required.
  • Perform Title I bookkeeping responsibilities if applicable.
  • Provide exceptional customer service on a daily basis and maintain professional practices.
  • Perform other duties and responsibilities as assigned.
Qualifications:
  • Minimum of a High School Diploma or state-approved High School Equivalency (HSE), required.
  • One (1) to two (2) years of bookkeeping experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.
  • Exceptional integrity, commitment to confidentiality, excellent character, and strong professional reputation.
  • Ability to abide by the Georgia Professional Standards Code of Ethics for Educators.
  • Must be regularly, predictably, and reliably at work. Must be able to be present at the physical worksite.
  • Must perform tasks involving prolonged periods of standing, walking, and sitting.
  • Must perform routine physical activities such as bending and lifting/pushing/pulling up to 50 pounds.
  • Must be able to properly and consistently supervise students, particularly during emergency situations.
  • Vision, hearing, written, and verbal communications are essential factors in performing required tasks.

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