Capital Projects & Building Systems Manager

Gates Hudson Services, a full-service property management company, is seeking an experienced Capital Projects & Building Systems Manager to join our team. This role is responsible for overseeing capital improvement projects, evaluating property conditions, and providing technical guidance on building systems across a portfolio of multifamily communities.

The ideal candidate has a strong background in construction management, building systems, and multifamily property operations, with the ability to manage multiple projects, collaborate with stakeholders, and ensure projects are completed efficiently, safely, and within budget.

What You'll Do

Capital Projects & Construction Management

• Manage capital improvement projects from initial assessment and planning through construction and final closeout.
• Develop project scopes, cost estimates, budgets, and schedules for renovations, major repairs, and building system replacements.
• Solicit and evaluate competitive bids, recommend qualified contractors, and oversee vendor performance.
• Monitor construction progress, quality, permitting, inspections, change orders, and project closeout documentation.
• Track project expenditures and review invoices and payment applications to ensure alignment with approved budgets and completed work.

Property Inspections & Capital Planning

• Conduct property inspections to identify maintenance deficiencies, safety concerns, and opportunities for capital improvements.
• Lead annual Capital Expenditure (CapEx) assessments with property teams and ownership to identify repair and replacement priorities.
• Develop cost estimates and recommendations to support annual capital budgets and long-term property planning.
• Monitor corrective actions and ensure identified deficiencies are addressed and verified upon completion.

Building Systems & Maintenance Oversight

• Provide technical oversight and guidance on mechanical, electrical, plumbing, fire protection, and other critical building systems.
• Evaluate preventive maintenance programs, service records, vendor inspections, and recurring equipment issues.
• Recommend repair and replacement solutions to improve system reliability, operational efficiency, and cost management.
• Review maintenance service contracts and vendor performance to ensure quality and compliance with operational standards.

Collaboration & Operational Support

• Partner with property management teams, ownership, contractors, and consultants to coordinate project execution.
• Coordinate construction activities at occupied communities, including resident access, utility shutdowns, and operational disruptions.
• Provide technical guidance to onsite teams and communicate project updates, timelines, risks, and recommendations to leadership.
• Support property acquisition assessments and provide technical recommendations regarding building conditions and anticipated capital needs.
• Assist with emergency response and restoration planning following significant property incidents or casualty events.
• Perform additional duties as assigned to support departmental and organizational needs.

What We're Looking For

Required Qualifications

• Minimum of 5 years of relevant experience in multifamily construction, capital project management, regional maintenance oversight, or a comparable field.
• Strong construction management experience and advanced technical knowledge of mechanical, electrical, plumbing, and fire protection systems.
• Proven ability to manage multiple projects, contractors, budgets, and competing priorities.
• Ability to interpret construction documents, technical reports, contractor proposals, and maintenance records.
• Strong organizational, communication, problem-solving, and project management skills.
• Proficiency in Microsoft Office and project or maintenance management software.
• Valid driver's license required.

Preferred Qualifications

• Bachelor's degree in Construction Management, Engineering, or a related field; equivalent practical experience will be considered.
• Project Management Professional (PMP) certification, HVAC certifications, or other relevant technical or trade credentials.
• Previous experience overseeing capital improvements across a multifamily property portfolio.

Work Location & Schedule

• Location: Fairfax, VA
• Schedule: Full-time, onsite five days per week.
• Travel: Regular travel to properties throughout the Washington, DC metropolitan area, as business needs require.