Senior Administrative Analyst

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of the functions of municipal government; good knowledge of the principles of public administration and municipal fiscal planning; good knowledge of Federal and/or State grant programs and their relations to local government; working knowledge of computer applications such as Microsoft Word, Excel, Access, and Power Point; ability to develop tables and charts; ability to make fiscal, organizational and management analyses; ability to prepare concise oral and written reports; ability to develop and evaluate new operating procedures, organizational structures, and fiscal policies; ability to work well with others; physical condition commensurate with the demands of the position.

• Lead Oracle Payables and Expense operations for a $1B organization, managing end-to-end ERP Payables and Expense workflows to ensure compliance and financial integrity.

• Serve as an ERP Payables Subject Matter Expert to train cross-functional staff, drive system adoption, and implement updated financial policies.

• Supervise and develop a team of professionals while collaborating across multiple financial departments.

• Execute timely fiscal month and year-end closing of the Payables Module.

• Strengthen internal controls by monitoring exception reports, resolving compliance violations, and auditing vendor payments and travel expenditures.

• Oversee complex accounting adjustments, including accrual reporting, prepaid evaluations, and fund expenditure reconciliations.

• Oversee the organizational travel and expense program, managing policy compliance, reimbursement workflows, and program reconciliations.
  

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position.  Other related activities may be performed although not listed.):

Conducts method and systems studies of departmental and federal, state, and local program procedures;

Proposes organizational and procedural modifications;

Prepares narrative reports;

Collects, summarizes, and organizes input of budget requests;

Develops departmental budget requests;

Analyzes budget requests of departments and agencies including capital expenditures;

Assists in the presentation of budget request;

Analyzes proposals and prepares grant applications for state/federally funded programs;

Conducts feasibility studies and makes subsequent recommendations;

Works with planning agencies and community groups to encourage their participation in grant programs;

Attends and participates in individual and/or joint meetings;

Conducts research for a variety of special assignments;

MINIMUM QUALIFICATIONS:  Graduation from a regionally accredited or New York State-registered college or university with a Bachelor's degree plus EITHER:

(A) Three (3) years of paid full-time or its part-time equivalent experience in administrative or program analysis, fiscal analysis, budget analysis, grant applications, or program coordination; OR

(B) Graduation from a regionally accredited or New York State-registered college or university with a Master's degree in Business Administration, Public Administration, Public Policy, or Urban Administration, or a closely related field, plus two (2) years of experience as described in (A) above.

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.