Construction Project Coordinator

Are you ultra-organized and detail oriented? Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?

If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.

We are looking for an energetic administrative professional to join our team in New York City. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!

• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
• Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
• Event Planning/Coordination, such as ground breaking events and some office events, as needed
• Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
• Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
• Make travel arrangements when necessary
• Take a lead role in upholding our work hard/play hard company culture
• Back up front desk and reception

Qualifications:

• 2-5 years of related project administration experience, construction industry experience a plus
• College degree preferred
• Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
• Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
• Experience working in Vista, Procore or similar accounting/ERP system preferred
• Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred