About The Role

The Payroll Specialist is responsible for the accurate, timely, and compliant execution of payroll-related activities, including biweekly payroll processing, payroll data validation, employee support, tax notice resolution, relocation processing, and future RSU payroll processing.

This role requires a high level of attention to detail, a strong sense of urgency, and the ability to independently manage multiple priorities and deadlines. The Payroll Specialist will collaborate closely with People Operations, Accounting, employees, and other internal partners to research and resolve payroll questions and discrepancies and ensure a positive employee experience.

The role will also support payroll-related audits, nondiscrimination testing, annual reporting requirements, and process improvement initiatives as needed.

About The Work

Payroll Processing & Compliance

• Process biweekly payroll accurately and on schedule
• Validate payroll data, including hours worked, earnings, deductions, and payroll adjustments
• Ensure compliance with federal, state, and local wage and hour laws, garnishments and other mandates
• Respond to tax notices and coordinate resolutions with agencies as needed
• Review payroll inputs for accuracy and completeness and identify potential issues prior to payroll submission
• Maintain accurate payroll records and supporting documentation in accordance with company policies and regulatory requirements
• Research and resolve payroll discrepancies and employee questions in a timely manner
• Partner with People Operations on miscellaneous payroll-related requests, questions, and issue resolution
• Monitor automated payroll tax remittance for issues, research and resolve issues as necessary
• Support payroll-related compliance requirements and ensure payroll activities are completed accurately and within required deadlines

Relocation & Special Payroll Processing

• Review and process employee relocation-related payroll items
• Validate relocation information and supporting documentation for payroll processing
• Research and resolve relocation payroll questions or discrepancies in partnership with relevant internal teams
• Support special payroll calculations and adjustments as needed

Payroll Taxes & Tax Notices

• Research payroll tax notices and determine appropriate resolution or escalation
• Coordinate with internal teams and external tax partners as needed to resolve tax-related issues
• Monitor payroll tax-related items for accuracy and timely resolution
• Support payroll tax compliance activities and annual reporting requirements

RSU Payroll Processing

• Support the payroll processing of Restricted Stock Units (RSUs)
• Additional details, requirements, and processing frequency to be determined

Audits & Reporting

• Assist with payroll audits and requests for supporting documentation
• Support nondiscrimination testing and annual reporting requirements
• Assist with year-end payroll activities and related reporting as needed
• Research and provide payroll data and documentation for internal and external stakeholders

Cross-Functional Support & Process Improvement

• Collaborate with People Operations, Accounting, employees, and external partners to resolve payroll-related questions and issues
• Communicate payroll information clearly and professionally while maintaining confidentiality
• Identify opportunities to improve payroll processes, controls, and efficiency
• Support special projects and other payroll-related initiatives as needed
• Maintain a high level of confidentiality when handling employee compensation and other sensitive information

Education & Experience

• 2–4 years of progressive payroll experience
• Experience processing biweekly payroll in a fast-paced, high growth environment
• Experience with multi-state payroll
• Experience with payroll data validation, adjustments, and troubleshooting
• Experience with payroll taxes, tax notices, or payroll compliance preferred
• Experience with equity/RSU payroll processing is a plus
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• Experience working with payroll systems and HRIS platforms

Knowledge, Skills, & Abilities

• High sense of urgency and strong ability to meet time-sensitive deadlines
• Exceptional attention to detail and commitment to accuracy
• Strong communicator and collaborative partner
• Ability to independently research issues, identify and recommend solutions, and follow through to resolution
• Moderate to strong proficiency in Excel and/or Google Sheets
• Strong analytical and problem-solving skills
• Ability to manage multiple priorities and work autonomously
• Ability to handle confidential employee and payroll information with discretion
• Strong organizational skills and ability to maintain accurate documentation
• Comfortable working in a fast-paced, evolving environment
• Ability to collaborate effectively across People Operations, Accounting, and other internal teams

This a hybrid position based out of one of our Pittsburgh, or Fremont offices. 

The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to: market location, job-related knowledge, skills, and experience. This range may change based on geographical location and may be modified in the future.