Project Manager // Local to PA

Engagement Type

Contract

Short Description

DOH PROJECT MANAGER

Complete Description

The primary objective of this engagement is to serve as the IT Project Manager for the Bureau of Community Health Systems (BCHS), leading the implementation of an EHR for 59 SHCs and clinical staff in BCHS, the Bureau of Immunizations (BOI), and the Bureau of Communicable Diseases (BCD).



The Project Manager is a 'senior' level resource with specialized knowledge and experience in EHRs, health informatics, and health IT. The PM will have proven experience leading large-scale projects to successful implementation and experience with planning around organizational change management (OCM).



REQUIREMENTS:

- The successful candidate will have experience with the implementation of an Electronic Health Record (EHR) system where the customer was employing a paper-based charting system.

- Possess Project Management Institute (PMI) Project Management Professional (PMP) certification for a minimum of 5 years.

- Must currently reside in PA.

- Be able to work in the Harrisburg office two (2) days a week as requested.

- Participate with Program Office staff in off-site meetings (i.e., State Health Centers), if required/requested.

- Seven (7) to nine (9) years of relevant Project Management experience proving they have/can perform the role effectively.

- Experience with organizational change management (OCM) with independent customers is preferred.

- Experience with EHR and/or EMR, health informatics, and health IT.

- Directs, administers, manages, and facilitates enhancement(s),

re-engineering of a business process(es) for a developmental project.

- Ultimately responsible for the HHS DOH program implementation.

The PM s primary responsibility is to drive the entire effort from start to

finish. The PM must ensure that the project is completed on schedule, within

the defined budget and that the final product meets the business, technical,

and established quality requirements.

- Familiar with the five

(5) phases along with inputs/outputs identified by the Project Management

Institute (PMI) that combine to turn a project idea into a working product. The PM will need to rely on their proven experience

leading projects to a successful implementation, and their judgment, to plan

and accomplish goals. Strong interpersonal skills are required when consulting

with the program area and various IT teams to define requirements and to analyze

and resolve problems, ensuring collaboration and agreement with recommended

solutions.



Direct,

administer, manage, and facilitate an enhancement, business process

reengineering, or development of a high priority, high profile, and

commonwealth enterprise - wide information technology project of strategic

importance.









Accountable

for activities with excess delivery cycles of 8 to 12 months.



- Manage,

coordinate, and establish priorities for complete life cycle of projects

including the planning, design, programming, testing, and implementation of

business solutions designed to meet requirements of various departments in the

commonwealth.

- Responsible

for the development of estimates for the enhancement, business process

re-engineering or development effort in planning, analysis, design,

construction, testing, and implementation.

- Works with

team leads to adjust and revise project estimates when necessary.

- Ensure new

project estimates are approved by the client and agreed upon.

- Develop the

detailed Project Management Plan for the enhancement, business process

re-engineering or development effort.

- Accountable

for the approval and sign-off of the Project Management Plan with customer

representatives, and all affected project stakeholders.

- Accountable

for delivery of all work tasks identified in the Project Management Plan

and Project Schedule.

- Design

project plans, which identify needs and define major tasks and milestones,

based on scope, resources, budget, and personnel.

- Ensure that

tasks provide value and support the strategic direction of the project and

meet service commitments.

- Manage and

track the project progress against the project schedule.

- Monitor

project milestones and phases and take corrective action as needed to

ensure the project is on schedule.



- Monitor and

track the project budget and advise necessary stakeholders.

- Plan,

organize, prioritize, and manage multiple work efforts across the project

team.

- Notify team members

of project timelines, milestones, phases, work requests, target dates, and

approved executable work packages.

- Responsible for

scheduling or monitor status reviews, project management inspections, and

software quality assurance work product and process reviews with the

appropriate stakeholders.

- Responsible

for the capture and reporting of required project management metrics.

- Analyze and

distribute reports on project metrics associated with work items related

to improvement measures.

- Ensure all

changes to scope follow processes outlined in the project Change

Management Plan and are documented.

- Create,

review, and obtain approval of the Communication Plan and Deliverables

Matrix to ensure effective communication with all stakeholders and

management.

- Prepare

status reports on a periodic basis for the project team, team leads, group

leads, Sponsor, and appropriate stakeholders

- Report

status and recommendations to senior leadership as needed.

- Follow HHS DC

IT PMO methodology to ensure consistency throughout the various IT and

program areas by reviewing the project standards and procedures with

project team members.

- Provide input

and support for continual improvement within the HHS DC IT PMO to better

service the HHS DC supported program areas.

- Mentor

less experienced project management project staff to build overall

understanding of project management when needed.

- Work closely

with HHS DC IT Application, Data Warehouse, Informatics, Solution

Management, Networking, Security and Service Management teams, as required,

identifying tasks for the project schedule to support the implementation.

- Facilitate

discussions between IT areas and vendors with focus on solution(s) to

ensure the needs/requirements of the program area are achieved.

- Anticipate

issues and proactively address them. Identify, track, and manage project

risk and issues, through the use of a RAID+ Log. Develop risk mitigation strategies tracking

to closure. Engage management in a

proactive manner.

- Build and

maintain relationships with key stakeholders and customer representatives.



- Serve as the

primary point of contact for all project-related issues and the resolution

of issues.

- Communicate

effectively with customers and software / hardware suppliers supporting

the commonwealth as appropriate.

- Communicate with

team members how their work assignments relate to and help achieve project

objectives.

- Accountable

for the final project management evaluation review with stakeholders. Manage

and track the project status against the project schedule.

- Following the

HHS DC Daptiv guidelines, provide weekly project updates.

- Coordinate

system testing with appropriate staff resources.

- Deliver presentations

as necessary.

- Ensure

project compliance with HHS DC standards and procedures.

- Develop and

facilitate the achievement of project service commitments.

- Ensure that

tasks provide value and support the strategic direction of the project.

- Balance

workload with project members capacity.

Engaging management in a proactive manner.

- Plan,

coordinate, and conduct training and orientation sessions.

- Accountable

for peer reviews with the appropriate project team resources.

- Coordinate

and present proposals, as necessary.

- Identify and

manage project risk, and develop risk mitigation strategies, and track to

closure.

- Plan project

specific training and orientation needs.

- Complete weekly timesheet reporting

in PeopleFluent/VectorVMS by COB Friday.

- Provide weekly personal status

reporting by COB Friday submitted on SharePoint.

- Following the

guidelines of the HHS DC PMO, set up a project SharePoint site, and utilize

Microsoft Teams for key documentation.

Required/Desired Skills

Skill	Required/Desired	Amount	of Experience
Manage the implementation of a new EHR system, and transition from system implementation to program operations and maintenance	Required
Lead, plan, execute, and monitor all project activities for EHR implementation including project planning and execution, and governance.	Required
Accountable for delivery of all work tasks identified in the Project Management Plan and Project Schedule.	Required
'Active' PMP Certification from Project Management Institute (PMI) for at least '5' years.	Required	5.0	Years
Manage technical initiatives with a complement of project team members throughout the various IT areas, technical complexity, and vendor involvment.	Required	7.0	Years
Familiarity and experience with programs and issues related to public health	Nice to have
Experience with organizational change management (OCM) with independent customers.	Nice to have