Lab Program Coordinator

Job Title: Lab Program Coordinator

Location: Los Angeles, CA; San Francisco, CA; New York, NY Preferred (Remote is fine with West coast timing)

Hire Type: Contract (6 months+)

Job Summary

We are looking for a Program Coordinator to join our client's Creator Lab team, an initiative focused on helping creative professionals advance the art of storytelling.

The program aims to inspire and educate the next generation of content creators, helping them bring their creative visions to life. Its core values are to enable, inspire, educate, and amplify human stories from emerging voices.

Responsibilities

• Support Creator Lab initiatives, including weekly podcasts, music and Uprograms, virtual and in-person events, grant programs, and partnerships.
• Schedule podcast recording sessions across film/TV, music, and gaming categories, coordinating directly with external business partners and internal stakeholders.
• Manage digital assets, review content edits, write program descriptions, and track deliverables with Social, Digital, and external partners.
• Collaborate with internal teams, including Design, Copy, Social, PR, and Digital, to develop, schedule, and publish content across global channels.
• Coordinate and manage digital content for the Creator Lab website, including publishing new pages and supporting new features and functionality.
• Prepare internal and external communications, including newsletters, employee giveaways, and presentation decks.
• Support program leadership with vendor, partner, and sponsorship contracts, onboarding, invoicing, expense reporting, and travel arrangements.
• Assist with research projects related to ongoing program initiatives.
• Support major initiatives such as creator talk podcasts, creator grants, film festivals, industry events, and short film programs.

Required Skills

• Excellent written and verbal communication skills.
• Confidence communicating with stakeholders at all organizational levels.
• Interest in consumer technology and/or the entertainment industry, including movies, music, and gaming.
• Strong organizational, multitasking, and time-management skills.
• Positive, proactive, and solution-oriented attitude.
• Proficiency in Photoshop, Excel, Word, Outlook, Smartsheet, Keynote, PowerPoint, Microsoft Teams, and Slack.
• Experience tracking projects and deliverables using Miro and Airtable.
• Familiarity with content management systems (CMS); training will be provided.
• Experience supporting in-person and virtual events, including video/photo shoots, film screenings, receptions, conferences, and festivals.