Inventory Management & Project Coordinator - Onsite

𝐓𝐢𝐭𝐥𝐞: Inventory Management and Project Coordinator

𝐌𝐚𝐧𝐝𝐚𝐭𝐨𝐫𝐲 𝐬𝐤𝐢𝐥𝐥𝐬:

Inventory Management and Project Coordinator,

inventory management, warehouse operations, supply chain, maintenance planning, renewable operations,

ERP systems, SAP,

power generation, industrial maintenance, renewable energy, utility operations,

inventory control, material management,

Microsoft Excel, reporting,

warehouse operations, inventory auditing practices,

solar generation, BESS, substations, renewable maintenance operations,

Inventory Management, inventory records, renewable generation spare parts, consumables, tools, critical equipment,

inventory transactions, receipts, issues, transfers, adjustments, returns, inventory movements, prevent material shortages,

Coordinate receipt, storage, distribution of inventory, renewable generation sites, high-value components, maintain warranty, asset traceability,

renewable warehouse, site storage locations, physical inventory conditions, storage practices, renewable facilities, inventory balancing, Coordinate material transfers,

purchase requisitions, purchase orders, Monitor supplier deliveries, communicate material availability, inventory, warranty claims, replacement components,

Lead annual, cycle inventory audits, inventory discrepancies, audit readiness, regulatory compliance, inventory control procedures, renewable operating standards,

inventory procedures, work instructions, renewable generation sites, inventory optimization strategies, reduce downtime,

project schedules, milestones, action items, deliverables, project documentation, maintain project records, Support meetings, status updates,

renewable generation assets, solar facilities, Battery Energy Storage Systems, substations, Balance of Plant, BOP equipment,

𝐃𝐞𝐬𝐜𝐫𝐢𝐩𝐭𝐢𝐨𝐧:

Position Summary

The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.

Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.

Qualifications:

Education

Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred.

Equivalent combination of education and experience may be considered.

Experience

2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience.

Experience with ERP systems (SAP preferred).

Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred.

Knowledge, Skills & Abilities

Strong inventory control and material management expertise.

Advanced Microsoft Excel and reporting skills.

Knowledge of warehouse operations and inventory auditing practices.

Ability to analyze data and identify process improvements.

Strong organizational and project tracking skills.

Excellent communication and stakeholder coordination abilities.

Ability to manage multiple priorities in a fast-paced operational environment.

Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred.

Essential Responsibilities

Inventory Management (90%)

Inventory Control & Accuracy

Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment.

Manage inventory transactions including receipts, issues, transfers, adjustments, and returns.

Ensure all inventory movements are properly documented and traceable.

Monitor stock levels and establish reorder points to prevent material shortages.

Coordinate receipt, storage, and distribution of inventory across renewable generation sites.

Track serialized and high-value components to maintain warranty and asset traceability.

Warehouse & Storeroom Administration

Oversee renewable warehouse and site storage locations.

Ensure inventory is organized, labeled, secured, and maintained according to company standards.

Conduct routine site visits to validate physical inventory conditions and storage practices.

Coordinate material transfers between renewable facilities when inventory balancing is required.

Procurement Support

Work with Supply Chain and Operations teams to identify inventory needs.

Create and track purchase requisitions and purchase orders as required.

Monitor supplier deliveries and communicate material availability to site personnel.

Assist with vendor coordination related to inventory, warranty claims, and replacement components.

Audits & Compliance

Lead annual and cycle inventory audits.

Investigate and resolve inventory discrepancies.

Maintain documentation supporting audit readiness and regulatory compliance.

Ensure adherence to inventory control procedures and renewable operating standards.

Reporting & Analytics

Provide monthly inventory reports to Renewable Operations leadership.

Identify opportunities to improve inventory efficiency and reduce carrying costs.

Process Improvement

Develop and maintain inventory procedures, work instructions, and best practices.

Identify opportunities for standardization across renewable generation sites.

Recommend inventory optimization strategies to improve reliability and reduce downtime.

Project Coordination (10%)

Project Support

Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives.

Monitor project schedules, milestones, action items, and deliverables.

Coordinate project documentation and maintain project records.

Support meetings, status updates, and communications among stakeholders.

VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.

𝐂𝐨𝐧𝐭𝐚𝐜𝐭 𝐃𝐞𝐭𝐚𝐢𝐥𝐬 :

Account co-ordinator: Sridharan Marimuthu

VIVA USA INC.

3601 Algonquin Road, Suite 425

Rolling Meadows, IL 60008