Junior HR Systems & Operations Specialist (f/m/d)

karriere.at/jobs/ Junior HR Systems & Operations Specialist (f/m/d) About this job Employment type Full Time (Permanent employment) Salary from 33,000 EUR yearly Seniority level Young Professional, Professional Experience Work model Hybrid Place of work Wien 21. Bezirk (Floridsdorf) Field of work Human Resources Unfilled vacancies 1 vacancy unfilled for this position About the company Employer Holzkern - Time for Nature GmbH Number of employees 101 - 500 employees Locations Wien, Innsbruck, Graz, Salzburg At Holzkern, we believe that great products need a great operational engine behind them.

We are one of the most successful D2C brands in DACH selling watches, jewelry and accessories made from natural materials to over 2.500.000 customers worldwide. We have more than 170 people, and we are growing. For that to work, every internal system needs to run well. That is where you come in. We're looking for a junior talent drawn to HR for the systems, not just the conversations: data, reliable workflows, and processes that you'll improve month after month. We're a scale-up, not a corporation. Our systems aren't perfect, and fixing them is part of the job.

You learn by figuring things out and owning the result, with context and clear feedback from the team. If that sounds exhausting, this isn't your role. If it sounds like the fastest way to grow, let's talk. Your areas of responsibility You will own the operational backbone of our HR function: the systems, the data, the processes, and the documentation that keeps everything running correctly. This is not a coaching or culture role. It is an operations role that happens to live inside HR.

HR Systems & Personio Administration Maintain employee master data: working time, absences, vacations, sick leave, role and contract information Monitor time tracking; follow up on missing or incorrect entries within defined deadlines Create and check employee accounts before each start date Identify and fix data errors; improve data quality continuously Support system imports, exports, recurring updates, and access management Handle all HR data with confidentiality and care Preboarding & Offboarding Ensure every new employee is set up correctly and completely before day one.

Check that all required documents are collected, complete, and filed Track preboarding task lists to 100% no entry left incomplete Coordinate administrative exit: documents, time balances, certificates, access removals Improve checklists and process workflows with every cycle Documents, Templates & Employee Files Prepare standard HR documents from templates Keep digital employee files complete and correctly structured Improve templates to reduce errors and manual effort Track and fix recurring documentation gaps Reporting & Internal Communication Support Prepare accurate HR operations data for internal reporting Support slides for All Hands Calls and management updates - turn complex topics into clear visuals Ensure all numbers and data sources are verified before publication Process Improvement & Workflow Optimization This is a core ownership area.

Every recurring manual process in HR is in scope preboarding checklists, document workflows, recurring requests, data correction routines, and more.

Identify recurring manual tasks and systematically reduce them Document how current workflows run before changing them; measure impact after Build templates, checklists, and automations so the same work is never started from scratch twice Suggest simpler or automated alternatives for repetitive admin work Turn common incoming HR requests into templates and self-service answers so they stop generating individual handling Flag systemic problems instead of solving the same issue repeatedly Your profile Experience matters less than the right working style and the mindset to grow with us.

A hands-on mentality is a must.

At least two years of experience in HR Confident in English (B2); confident in German (B2) communication You are AI-native and constantly experiment with new AI models, tools, agents, and technologies You are highly structured and precise errors matter in this role You are comfortable with detailed, recurring administrative work and understand its importance for a well-functioning HR setup You enjoy working with software, tools, data, and systems You spot what's missing or wrong and would rather build a process once than repeat manual work You want to build structured systems, clear processes, and consistent follow-through, even where they don't exist yet You handle confidential information with care and discretion You are motivated to build expertise step by step, embrace challenges, and thrive in imperfect systems Your benefits: Real ownership from day one: you build and improve HR systems and processes yourself, not just maintain them Steep learning curve: hands-on exposure to HR operations, systems, and data Direct impact: your work is visible and shapes how a 200-person company runs Close collaboration with the Head of People & Culture and leaders across the company, with short decision paths and no corporate layers Future-proof skills: HR systems and process expertise is in high demand and hard to build in a corporate setting Modern AI toolset: you work with current AI tools to automate and speed up HR processes Health and Wellbeing: Free access to medical consultations, health checks, workshops and expert sessions - on site and online Generous employee discounts for you and your loved ones Regular team events with your team throughout the year Healthy and balanced meals from Schrankerl.

Holzkern pays 20% of each meal State of the art technical equipment (MacBook) Fresh fruits, snacks, coffee, tea, milk (also vegan and lactose free) in the office on site Two legendary annual company events with the whole - all inclusive :) These and many other exciting benefits will await you at Holzkern. But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us! Details about this job Full Time (Permanent employment) 38,5 hours 40% Homeoffice Place of work Wien 21.

Bezirk (Floridsdorf) Must-have skills Artificial Intelligence Workflow automation Cross-functional collaboration Research and analytical skills Systems thinking HRIS Software HR Software Workflow Optimization Required languages German B2 English B2 Details about this job Full Time (Permanent employment) 38,5 hours 40% Homeoffice Place of work Wien 21.

Bezirk (Floridsdorf) Must-have skills Artificial Intelligence Workflow automation Cross-functional collaboration Research and analytical skills Systems thinking HRIS Software HR Software Workflow Optimization Required languages German B2 English B2 Salary The annual salary for this position starts at EUR 33.000, depending on your professional experience and qualifications. We are happy to offer more for the right fit. The salary is paid 14 times per year. 33,000 EUR Benefits Bike leasing Cafeteria Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal.

Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal. Company doctor Company laptop MacBook MacBook Drinks Coffee, tea, milk (also vegan and lactose free) in the office on site. Coffee, tea, milk (also vegan and lactose free) in the office on site. Employee discounts Flexible working hours Fruit Home office Meal allowance Snacks Team events Show all benefits Show less benefits Bike leasing Cafeteria Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal. Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal.

Company doctor Company laptop MacBook MacBook Drinks Coffee, tea, milk (also vegan and lactose free) in the office on site. Coffee, tea, milk (also vegan and lactose free) in the office on site. Employee discounts Flexible working hours Fruit Home office Meal allowance Snacks Team events Show all benefits Show less benefits Videos are blocked due to the current privacy settings. All infos regarding your application Application process Step 1 Your application You've already taken the first step - we've received your application.

Step 2 Review of your documents We'll review your application carefully and you'll usually receive initial feedback from us within 5 days. Step 3 Developing a use case For this role, we'd like to find out more about your working style and your ideas through a practical task. Step 4 Getting to know each other If your profile is a good fit for the role, we'll invite you to a face-to-face interview. Step 5 Another interview if required Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better.

Step 6 Our joint decision You choose us - and we choose you. Step 7 Your start at Holzkern Once you've accepted the offer, we'll guide you through the next steps and work with you to prepare for your start in . Reference number: Required application documents: Résumé Cover letter Contact person Merlin Nastold Hard Facts Start of employment: asap Working Hours: 38,5 hours / Full-Time Duration: We are looking for a long term addition to our motivated team Workplace: Our headquarters in Vienna, on a hybrid WFH basis Do you want to take on responsibility and grow together with our company?

Then send us your application including your CV and cover letter, show us why you are the right person for this job. Do you want to take on responsibility and grow together with our company? Then send us your application including your CV and cover letter, show us why you are the right person for this job. HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches . click apply for full job details