Office and Employee Experience Administrator

Office and Employee Experience Administrator

For generations, our 27 Maisons, including Dom Pérignon, Veuve Clicquot, and Hennessy, have defined luxury. Now, it's your turn. Imagine a career fueled by passion and creativity, where you redefine what's possible. We seek individuals who thrive in collaborative environments, sharing our love for craftsmanship, elegance, and integrity. We celebrate diversity and the pursuit of excellence.

We are excited to announce the opening for an Office and Employee Experience Administrator, reporting to the Human Resources Director. As the Office Administrator, you will serve as the operational backbone of the Moët Hennessy Australia Head Office, located in Sydney, ensuring the smooth and effective running of all office administration, facilities, and external stakeholder coordination. Working closely with the Executive Assistant, you will be responsible for office operations and facility management, procurement and expense control, reception and administrative support, HR event logistics, industry association and external relations management, as well as coordinating local employee engagement events. By delivering a professional, safe, and culturally appropriate work environment, you will play a pivotal role in upholding the standards of Moët Hennessy and the LVMH Group and enabling the team to perform at its best.

Job responsibilities

How you will contribute

Office Operations & Management

• Manage day-to-day office operations, ensuring a safe, clean, well-maintained, and brand-appropriate work environment
• Serve as primary liaison with the landlord and building management on lease matters, repairs, renovations, and facility issues, with guidance from the Executive Assistant coordinate office maintenance, cleaning services, and vendor management
• Plan and execute fire drills; ensure compliance with local fire safety regulations and workplace safety requirements
• Maintain and manage a clean and tidy office environment daily
• Manage and stock the Sydney office bar; ensuring adherence to the Bar Guidelines.

Procurement & Expense Management

• Source and manage procurement of office supplies, equipment, stationery, and kitchen supplies; monitor inventory levels and replenish stock proactively
• Review supply arrangements to ensure quality materials at optimal cost, in line with company procurement standards
• Work alongside the Financial Planning Analyst in ensuring office operations expenses are costed correctly and remain within budget.
• Ensure timely and accurate processing of invoices related to rent, utilities, couriers, office services and other relevant suppliers

Administrative & Reception Support

• Act as a primary point of contact for the office, greet visitors, manage communications and inquiries.
• Coordinate visitor logistics (registration and access, meeting rooms, equipment, hospitality).
• Handle mail, deliveries, and courier bookings.
• Manage company email correspondence.
• Support the Executive Assistant with the administration and coordination of the annual business conference.
• Support the Executive Assistant with admin support for the Executive Committee members on an adhoc basis as needed, including off-sites, events and presentations
• Maintain internal contact lists, office calendar, and shared information systems, by working with IT, HR and various departments to maintain the MHANZ intranet
• Support the Managing Director when the Executive Assistant is on leave

Employee Administration & Event Support

• Collaborate with HR to plan and execute employee events (kick-offs, celebrations, team-building, internal communications and training)
• Act as a key member of the Culture Club, supporting the leads in planning and execution of events
• Manage operational and administrative aspects of employee onboarding and offboarding to support the business
• Support HR administrative tasks (process recurring invoices, recognition and benefits programs logistics, internal communication, locker and access pass allocation).
• Prepare and update HR and office-related reports as required.
• Support the HR team with administrative tasks related to the employee lifecycle and engagement
• Support the Executive Assistant in coordinating monthly and adhoc townhalls and brand immersions

Industry Association & External Relations Management

• Serve as primary contact for industry associations
• Manage memberships, event registrations, and correspondence.
• Coordinate company participation in association events and CSR initiatives.
• Track industry activities to support corporate visibility and stakeholder relationships

Profile

We are looking for unique and amazing talent. Join us if you have

Education

• Preferred qualifications include tertiary education in business administration or equivalent experience

Professional Experience

• 3-5 years in office administration, or facilities coordination.
• Experience in a multinational environment; luxury, FMCG, or consumer goods sectors a plus.
• Familiarity with industry association management or external stakeholder coordination is an advantage.