Campaign Coordinator

A career with Viva Energy Group is more than just a job. It's an opportunity to help shape solutions for a moving world.  

At Viva Energy Group, we're delivering the energy, industrial and retail solutions, across a diverse portfolio of brands, that Australians rely on every day. Whether its people going about their daily lives, travellers taking to the skies, or the industries that drive our economy, our products and services help people, businesses and communities stay on the move.

Beyond fuels, Viva Energy has evolved into one of Australia's largest convenience retailers. Through more than 1,200 stores nationwide, and supported by over 12,000 team members, our Reddy Express, OTR and Liberty brands (and in S.A, Krispy Kreme, Hungry Jacks, Oporto, Guzman and Gomez and many others) serve millions of Australians every week. Whether it's a morning coffee, a quick meal, everyday essentials or fuel for the journey ahead, our brands are part of the rhythm of everyday life.

Above all, we're powered by our people. People who want to work on meaningful challenges, contribute to Australia's future, and be part of a company that's evolving with the needs of a changing world.

Will you be part of the Solutions for a moving world?

Reporting to the Head of Brand & Campaign Marketing, the Campaign Coordinator provides coordination and administrative support for campaign delivery across our retail brands. Working closely with Campaign Specialists and cross-functional teams, you'll help keep campaigns organised, on track and delivered to a high standard by coordinating timelines, managing campaign materials and ensuring stakeholders remain aligned throughout the delivery process.

You Will Provide:

• Support Campaign Specialists with day-to-day campaign delivery activities.
• Maintain campaign trackers, timelines and task lists to ensure campaign progress is visible and up to date.  
• Coordinate campaign inputs, assets and information across multiple teams and stakeholders.
• Track deadlines, dependencies and approvals, ensuring activities remain on schedule.
• Build strong working relationships across Marketing, Merchandise, Digital, Loyalty, Operations and agency partners.
• Support the preparation of campaign updates, status reports and campaign materials.
• Review campaign assets for completeness, accuracy and consistency before handover.
• Assist with campaign readiness checks, ensuring briefs, assets and supporting materials are complete prior to launch.
• Contribute to improving campaign processes, coordination and ways of working across the team.

What We Offer:

• Join a high-performing team within a leading Australian retail organisation recognised for innovation.
• Enjoy flexible working arrangements that support work-life balance.
• Access generous parental leave and additional leave benefits, including birthday leave.
• Benefits from health, wellbeing and lifestyle discounts, including fuel savings.  
• Access financial benefits including an employee share plan and novated leasing.
• Be recognised and rewarded through our service recognition program.

• Experience in administration, coordination or support roles.
• Exceptional organisational skills with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities and work within structured processes.
• Strong communication skills with the confidence to build relationships and work effectively across multiple stakeholder groups.
• Proficiency across Microsoft Office applications, particularly Word, PowerPoint and Excel.
• Ability to quickly learn new systems, workflow tools and approval platforms.
• A strong eye for creative detail and the ability to identify inconsistencies across campaign materials.
• Exposure to marketing, campaigns, retail environments or relevant tertiary qualifications in Marketing, Business or a related discipline will be highly regarded.

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles

Please note: This role is being sourced by our internal Talent Acquisition team; therefore, we will not be accepting applications via external recruitment agencies.