Office Admin / Receptionist

Role Overview

Velaura is seeking a professional, organized, and resourceful Office Administrator / Receptionist to support the day-to-day operations of our Santa Clara office. This role will serve as the first point of contact for employees, candidates, visitors, and vendors while helping maintain a welcoming, efficient, and well-organized workplace. The ideal candidate is proactive, service-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Responsibilities

Serve as the first point of contact for employees, candidates, visitors, and vendors; manage reception, visitor registration, building access, and a professional front-office experience.

Manage general inquiries, mail, packages, courier requests, conference room calendars, and the readiness of shared meeting spaces.

Coordinate with facilities, janitorial, and other vendors to support smooth daily office operations and timely resolution of workplace needs.

Manage office supplies, snacks, beverages, and workplace inventory; place orders, maintain accurate records, and help track invoices and vendor documentation.

Support onsite interviews, meetings, company lunches, employee events, and onboarding and offboarding activities, including workspace, badge, and equipment coordination.

Provide general administrative support to executives and team members, handle confidential information with discretion, and proactively identify and resolve day-to-day operational issues.

Required Qualifications

Two or more years of experience in office administration, reception, workplace operations, executive support, or a related role.
Strong organizational skills, attention to detail and the ability to prioritize and manage multiple requests efficiently.
Proficiency with Google Workspace or Microsoft Office, calendar management, video-conferencing tools, and standard office equipment.
Excellent verbal and written communication skills.

Preferred Qualifications

Experience supporting executives or managing office operations in a fast-paced start up environment.

Experience coordinating interviews, employee events, facilities requests, vendors, invoices, and purchase orders.

Familiarity with Google Calendar, Zoom, Slack, and applicant-tracking systems.