Project Coordinator - Construction & New Openings

Who We Are:

Nightingale Veterinary Partners is a fast-growing family of veterinary practices, headquartered in New York City. The organization includes veterinary practices in New York, New Jersey, Connecticut, Rhode Island, Philadelphia, Massachusetts and Florida. We are building a company focused on clinical excellence, sustainable growth, and long-term value creation.

About the Role:

Nightingale Veterinary Partners is seeking a Project Coordinator to join our growing Practice Launch Department. This role is integral to ensuring the successful opening of our new veterinary facilities, focusing on on-site coordination, vendor management, and overseeing facility setup. The Project Coordinator plays a hands-on role in creating seamless transitions from setup to operational excellence, contributing to our mission of transforming veterinary care.

What You'd Do:

• On-Site Coordination:
  • Arrive on-site 2–4 weeks before the anticipated launch to coordinate and oversee pre-launch activities.
  • Act as the primary on-site point of contact. Troubleshoot issues, manage vendors, and ensure smooth execution of the facility setup process.
  • Remain on-site for 2–4 weeks post-transition to support the handover process and address any operational or setup concerns.
• Vendor and Stakeholder Management:
  • Liaise with vendors to ensure timely delivery and setup of equipment and supplies.
  • Work closely with operations, clinical teams, and external partners to ensure launch readiness.
• Site Assessments and Competitive Analysis:
  • Participate in site assessments for future projects, identifying challenges and opportunities.
  • Conduct competitive analysis to inform strategic decisions for upcoming locations.
  • Help establish market capacity by looking into costs and wait times.
• Cross-Departmental Collaboration:
  • In periods of launch inactivity, support clinical initiatives as a shared resource for the operations team.

What We Require:

• Education: Bachelor’s degree or equivalent experience in a related field.
• Proven experience in project coordination or site management, preferably in a healthcare or veterinary setting.
• Strong organizational skills with the ability to manage multiple tasks and stakeholders effectively.
• Excellent problem-solving skills and the ability to troubleshoot and adapt in ever evolving and dynamic environments.
• Exceptional communication and interpersonal skills to foster collaboration across teams and vendors.
• Willingness to travel extensively (30%) and be on-site for extended periods.
• Ability to lift up to 50 lbs and perform light physical tasks (e.g., assembling furniture).
• The ability to establish professional and decisive relationships with outside vendors while remaining diplomatic.

Preferred Qualifications:

• Background in veterinary medicine, healthcare, or facilities management.
• Familiarity with vendor negotiation and facility setup processes.

What We Offer:

• The salary range for this role is: $85,000 - 95,000. This salary range represents our target hiring range for this role. The proposed salary will be dependent on the candidate's skills, experience, and competencies
• Comprehensive medical, dental and vision coverage
• FSA/HSA
• Generous paid time off, up to 120 hours of PTO per year
• 401(k) with a company match
• Paid Parental Leave
• Scrub Allowance
• Elective benefits through MetLife
• Employee pet discounts
• Discounted pet insurance

We provide equal opportunities for everyone who applies to and works for our company, regardless of age, sex, sexual orientation, gender identity, gender expression, race, color, national origin, disability, and all other law-protected considerations that make you, You.