Finance Data Entry Coordinator

Job Description
Unshakable Builders & Innovation Property Management
Job Type:
Full-Time
Pay:
$17.00 per hour
Schedule:
Monday–Friday | 40 hours per week
We are seeking a highly organized and detail-oriented
Finance Data Entry Coordinator to support the financial operations of
Unshakable Builders and Innovation Property Management
. This is an entry-level Finance position primarily responsible for manually entering invoices, bills, credits, and supporting financial information into our company systems.

The successful candidate must be able to review and audit their own work, recognize when something does not look right, and ask questions rather than make assumptions. Manually enter invoices and bills into company accounting, construction management, and property management systems. Ensure invoices are entered under the correct company, construction project, or managed property. Check for duplicate invoice numbers, duplicate charges, credits, and other potential discrepancies. Compare information entered into the system against the original invoice to verify accuracy.

Conduct routine self-audits of completed work. Correct data-entry errors promptly when identified. Maintain organized electronic financial records. Assist with periodic invoice and data audits. Research invoices or supporting documentation when requested by Finance or Operations leadership. Maintain strict confidentiality of company and financial information. Complete additional Finance and administrative support assignments as needed. High school diploma or GED required. Minimum typing speed of 40 WPM. Basic understanding of bills, invoices, due dates, credits, and vendor transactions.

Strong computer and data-entry skills. Ability to learn multiple software platforms. Ability to organize and manage a high volume of documents. Previous experience with accounts payable, bookkeeping, invoice processing, construction, property management, QuickBooks, Buildertrend, or similar software is preferred but not required
. We are looking for someone who understands that entering an invoice incorrectly can affect multiple steps of the financial process. Is this the correct project or property? Does my entry match the original document?

Financial records for each company must remain properly separated. The position will include a 90-day introductory/probationary period during which performance will be evaluated based on attendance, reliability, typing/data-entry proficiency, accuracy, productivity, ability to follow procedures, communication, and self-auditing. At Unshakable Builders and Innovation Property Management, we believe every position contributes to the success of the organization. In Finance, accurate information is the foundation for good financial decisions.