Manager, Facilities Management

Job Description

Manages, plans, and organizes the staff and activities of facilities maintenance. Ensures contracts and service agreements meet facility standards and needs. Oversees equipment and facilities maintenance and repair.

Job Responsibility

• Provides leadership to Facilities Management team members and supervisors by communicating and guiding toward achieving department objectives.
• Develops, communicates, and builds consensus for goals in alignment with the health system.
• Selects, develops, manages, and evaluates direct reports; oversees the selection, development, management, and evaluation of indirect reports.
• Manages the maintenance and repair schedules for equipment and facilities.
• Ensures contracts and service agreements meet facility standards and needs.
• Builds, and maintains productive inter/intra departmental and vendor work relationships to optimize operations.
• Recommends, implements, and adheres to approved operating goals, objectives, and budget.
• Reports operation performance, justification, and corrective action.
• Ensures compliance with the federal, state and local regulatory bodies are in force.
• Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

Job Qualification

• Bachelor's Degree required, or equivalent combination of education and related experience.
• 6-8 years of relevant experience and 2-5 years of leadership / management experience, required.
• 7-10 years in HVAC with at least 5 years in healthcare/hospital setting highly preferred.
• 3-5 years supervising HVAC technicians and/or engineering staff highly preferred.
• Strong understanding of hospital HVAC requirements including isolation rooms, OR suites, sterile environments, and critical care areas highly preferred.
• Technical knowledge and skills- Air Handling Units (AHUs), Chilled Water Systems (Chillers, Cooling Towers), Steam & Hot Water Heating Systems, Variable Air Volume (VAV) Systems, Direct Expansion (DX) Systems, Heat Exchangers, Pumps, VFDs, and Motors, Exhaust and Ventilation Systems, Kitchen Hood Exhaust Systems, Fume Hoods (Lab environments), Legionella management – ICHLOR, Pneumatic system, Compressor systems, Dampers, Fan walls- preferred.
• Building Management Systems- Siemens, Johnson Controls, Honeywell, or Tridium/Niagara, BMS programming and point mapping, Alarm management (ASP Lists), Trending and data analysis, DDC controls and sequences of operations- preferred.
• Joint Commission HVAC compliance for hospital accreditation, ASHRAE 170 – Ventilation of Healthcare Facilities
  • Air changes per hour (ACH) requirements for:
    • Operating Rooms (20 ACH minimum)
    • Isolation Rooms (12 ACH minimum, negative/positive pressure)
    • Sterile Processing (SPD)
    • Pharmacy Clean Rooms
    • Patient Rooms
    • Emergency Department
• Pressure relationships between spaces, Temperature and humidity requirements
• HEPA filtration systems, Infection control risk assessments (ICRA), Interim Life Safety Measures (ILSM)
• Strong communicator — ability to explain technical issues to non-technical leadership
• Problem solver — can troubleshoot complex HVAC issues under pressure
• Leadership — ability to mentor, develop, and hold team members accountable
• Organized — strong documentation and record-keeping habits
• Collaborative — works well with Infection Control, Nursing, Facilities, and Administration
• Calm under pressure — can manage emergencies (system failures, weather events)
• Budget management — experience managing operational and capital budgets
• Vendor management — ability to manage contractors and service providers
• Patient-focused mindset — understands that HVAC directly impacts patient safety and comfort
• Continuous learner — stays current on industry trends and technology

Day-to- Responsibilities:

1. Oversee all HVAC operations across the hospital campus
2. Manage and schedule HVAC technician team
3. Ensure regulatory compliance with Joint Commission, CMS, DOH, and NYC codes
4. Monitor BMS for system performance and alarm response
5. Coordinate with Infection Control on pressure relationships and air quality
6. Manage preventive maintenance program for all HVAC equipment
7. Oversee HVAC-related capital projects and renovations
8. Manage HVAC budget including parts, equipment, and vendor contracts
9. Respond to and manage emergency HVAC situations
10. Maintain documentation for inspections and audits
11. Conduct regular rounds and inspections of mechanical spaces

*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).