Invoice Coder

The Invoice Coder (Project Invoice Processor/Coder) is responsible for high-volume invoice processing and accurate invoice coding in support of large capital projects in the midstream, industrial gases, and carbon sequestration space. This role ensures invoices are routed timely for approval, coded correctly to the appropriate project/cost structure, and processed in compliance with company policies and controls. The Invoice Coder will work with various internal and external service providers including, but not limited to, Project Engineers, Planning Engineers, Operations Engineers, and Environmental Engineers.

Essential duties and responsibilities:

• Review and route approximately 100 invoices weekly for approval, ensuring accurate coding and compliance with company policies and procedures.
• Manage a high volume of invoice coding with a strong focus on accuracy, timeliness, and completeness of documentation.
• Perform detailed data entry and validation to prevent errors and ensure audit-ready support.
• Research and resolve discrepancies identified during invoice review (e.g., pricing, PO/contract alignment, receiving documentation, coding questions, duplicates).
• Coordinate with internal stakeholders and external vendors/service providers to clarify invoice details, resolve issues, and support timely approvals.
• Ensure invoices are coded to the appropriate project identifiers (e.g., cost codes/WBS/charge accounts) per established project controls and accounting requirements.
• Maintain organized electronic records and documentation to support audits, close activities, and reporting needs.
• Identify recurring issues and recommend process improvements to increase efficiency and accuracy.
• Support ad hoc accounting, billing, or project controls initiatives as assigned.
• Maintain dependable attendance and deliver consistent, high-quality work.
• Work non-traditional hours as required to support month-end or critical processing deadlines.
• Prioritize safety and adhere to company safety policies and procedures.
• Complete other duties as assigned.

Minimum requirements:

Education:

• High school diploma or equivalent required; Associate’s or bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.

Experience/Specific Knowledge:

• 3+ years of experience in accounts payable, invoice processing, or similar billing function.
• Experience processing invoices in a controlled environment with attention to policy compliance and documentation requirements.
• Familiarity with project-based cost coding practices (preferred).

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).

Competencies, Skills & Abilities:

• Demonstrated attention to detail and strong accuracy in high-volume processing.
• Strong analytical and problem-solving skills; ability to research discrepancies and drive resolution.
• Excellent written and verbal communication skills and ability to collaborate across functions.
• Proficiency in MS Excel, including pivot tables and advanced functions (macros preferred).
• Ability to follow direction, work independently with minimal supervision, and manage competing priorities.
• Positive attitude and adaptability in a fast-paced, evolving environment.
• Ability to maintain professionalism and confidentiality when handling sensitive financial information.
• Must be able to perform all essential and marginal functions of the job.

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25 lbs.
• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Working Conditions:

• May be required to carry a cell phone and be available to respond during working and non-working hours.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.
• Occasional overnight travel may be required

Supervisory Responsibility:

• None

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:

Above the minimum requirements; not required but advantageous in this position:

• Experience with Oracle or other ERP systems (preferred).
• Experience supporting capital project teams or project controls/cost coding environments (preferred).