Senior Coordinator - Proposal (US time zone)

WSP is currently seeking a Senior Coordinator - Proposal to support our Strategic Growth Team, US, who can, under direct supervision, assist other marketing professionals and managers in the administrative functions involved in preparing proposals, qualifications, and other marketing materials. We’re looking for is someone with a collaborative, can-do attitude who has a special knack for creativity and storytelling. The right candidate is an empathetic colleague who works to build community through positivity and who can bring home the win!

This role will be based in the Noida/ Bengaluru office.

• Own the end-to-end proposal lifecycle, including kickoff, planning, content integration, compliance checks, submission, and post-submission archiving/debrief.

• Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.

• Develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.

• Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.

• Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.

• Identify and escalate proposal risks, gaps, and compliance issues early, enabling timely resolution.

• Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.

• Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.

Key Competencies / Skills

• Bachelor’s degree, with a preference for a degree in Engineering, journalism or English

• 5 to 7 years of experience in proposal development and coordination or a similar environment

• Strong proposal/bid management and coordination skills

• Excellent writing, editing, and communication abilities

• High attention to detail and ability to work under tight deadlines

• Strong stakeholder management and collaboration skills

• Proficiency in MS Office, Adobe InDesign, and SharePoint

• A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask

• Cultural awareness, conscientious and open mind

• Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.

• Able to work during US timezone.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.