Facilities Coordinator

Want to bring ideas to life? You're in the right place. If you're looking for a fresh challenge, why choose Aurecon? It comes down to one, crucial question. What kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine the future of everything - from the local community to the entire planet. One of those decisions is: who do you decide to work for? How will your ideas contribute to shaping what's next? As our new Workplace Coordinator (Facilities), you'll be a vital part of the Workplace team who are changing the way we deliver Workplace experience to our clients and employees. We strive to provide the Workplace of the future, and continually seek to improve how we support our wider business.

Key responsibilities

• Manage the smooth running of the Darwin office facilities, coordinating office maintenance, managing fleet vehicles, refurbishments, repairs, and ad hoc projects.
• Lead our Aurecon and Client experience operations by supporting our colleagues with admin requirements, workshops, events, and meetings.
• Manage our Front of House Reception desk and area, and ensure our clients and guests are well looked after.
• Proactively manage all contractors and suppliers.
• Ensuring all works are conducted in accordance with the contract service agreement.
• Maintain contractor health and safety documents including insurance certificates, work cover, public liability etc.
• Support Workplace Manager in ensuring workplace compliance activities in the Darwin Office are carried out as required.
• Preparation of expense claims and invoice coding.
• Support our Workplace Manager with a variety of project and minor works within the WA & NT region Engage and build strong relationships with stakeholders across the business.
• Challenge and influence decisions while still achieving the best outcome for the business.
• Deliver on commitments while ensuring delivery of affective communication.
• Oversee daily operations and be the first point of contact for all enquiries around Workplace.

What we're looking for

• Bring enthusiasm and energy to the Workplace team and will be able to develop strong relationships across the business with your professional and friendly manner.
• This role will suit an independent self-starter, who knows how to put our people and clients first and able to manage multiple competing priorities.
• You will be unflappable when solving problems for people.
• Be a technical master in managing a high functioning Workplace, have strong knowledge of what good Workplace Experience looks like and passionate in driving process improvement initiatives.
• Have a strong foundation in utilising Digital Tools (cloud collaboration, file sharing, chatting and communicating).
• This role would suit someone who is looking to join a Workplace team in a great innovative organisation, who has the skills and enthusiasm to make the role their own.
• We value the difference each team member brings, and we look for people who have had a broad range of experiences and a growth and learning mindset.

What you'll get

• Access to flexible work hours, remote work, working holidays, part-time and job share options.
• Competitive paid parental leave.
• Cultural public holiday swaps.
• Wellbeing support programmes.

Why join us

Joining Aurecon means you will be at the award-winning edge of innovation and sustainability. AFR ranked us Top 5 among sustainability leaders and Top 3 of all innovative companies in professional services. One Consult awarded us an innovative design award. Plus, we were Consult Australia's large firm of the year. You really can bring your whole self to work and be confident your voice will be heard. We don't just claim we're inclusive and innovative, as proven by the independent awards and accreditations we've gained. We've been recognised for our innovation culture, gender equality and our LGBTI+ inclusion. Plus, we have a robust Reconciliation Action Plan - our fourth edition since 2014.

About Aurecon

We've re imagined engineering. Aurecon is an engineering and infrastructure advisory company, but not as you know it! Think engineering. Think again. Who is Aurecon? Aurecon's strength has always been our people. It's our people who build our shared purpose and bring ideas to life. It's our people who imagine and co create with our clients a better future for people and the planet. Of course, you'll probably know lots of our award winning projects. The new Allianz Stadium in Sydney? That was us. Tāmaki Regeneration in Auckland? That was us too. And the Tseung Kwan O Interchange in Hong Kong? You guessed it, us. So, when you join us, you'll be joining a community working together to tackle some of the world's most complex challenges.

Ready to join?

Ready to bring ideas to life? Then bring your unique background, needs and individuality will be valued. Visit our website to learn more at