Office Coordinator

PortmanDentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We’re united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.

Job Title: Office Coordinator 

Part time: 3 days per week, Monday, Wednesday and Thursday — from 09:30 to 15:00

Office based role

Role overview

The Office Coordinator effectively assists the Executive Support Team to ensure that the office operations are efficient and add maximum value to the business.

The role is responsible for managing the Cheltenham office and assisting with the London office when required and acts as a first point of contact for people queries.

Key accountabilities

General duties

• Manage incoming and outgoing post and deliveries
• Manage courier bookings
• Manage telephone queries – answer and screen phone calls efficiently
• Manage access cards for the London office

Office management

• Office management for the Cheltenham office, ensuring it always provides a first-class working environment
• Monitor and procurement of office stationery, office provisions and office equipment, track and maintain budget trackers
• Liaise with security, greet visitors when required and organise visitor passes
• Assist in supplier relationship management
• Provide office assistance for the London office (approximately one day per month). Travel costs will be covered for this by the company
• Facilitate on-site meetings when required

Meeting and event support

• Assist in the planning and facilitation of events and colleague engagement initiatives
• Co-ordinate meetings and events, both onsite and offsite
• Help to source venues and attend events to oversee set up and execution
• Post event evaluation with a continuous improvement approach to providing the best events possible

Skills and Experience

Essential:

• Software proficiency: Strong computer skills using Outlook and Microsoft packages
• Communication: Clear verbal and written communication skills as this role will be the primary contact for visitors
• Strong organisational skills and the ability to multitask
• Ability to manage time effectively and work in a fast-paced environment
• Flexibility and adaptability

Desired:

• Previous experience in administration, office management and/or event planning.

Additional information

In addition to a competitive basic salary, our benefits also include:

• Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
• Additional Reward: bonus scheme based on business performance
• Extra Leave: Birthday off and option to buy 3 more days
• Family Support: Enhanced maternity/paternity leave
• Financial Security: Life assurance and pension scheme

Application process

When you click apply, we’ll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You’ll get a response as quickly as we can, whatever the outcome of your application.

Ready to join us? Click apply to take the next step in your career.

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We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.