IT Project Coordinator

Job#: 3049186

Job Description

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions.

Apex has an opportunity for a IT Project Coordinator. For applicants who are interested in this opportunity, send your updated resume to Gabriel Ortega, Account Manager, at .

Here are the details

Position: IT Project Coordinator

Client: Commonwealth of MA (EOHHS)

Location: Quincy, MA (Hybrid)

Duration: Thru 6/30/27 (with possibility of extension)

Pay rate: $40-$47/hour

PROGRAM SUMMARY

The Commonwealth of Massachusetts Executive Office for Health and Human Services (EOHHS) seeks to improve a constituent's experience while interacting with eligibility and enrollment (IE&E) processes across its various agencies through more efficient and collaborative processes. This project will, through a series of iterative improvements, knit the various processes together into an Integrated Eligibility and Enrollment program to provide constituents with a unified view of applying, managing and being notified by Benefits programs.

POSITION SUMMARY

We are seeking an organized and proactive IT project coordinator with 3-5 years of experience supporting technology projects from initiation through implementation. The ideal candidate will coordinate project activities, track schedules and deliverables, facilitate communication across technical and business teams, and ensure projects remain on track with respect to scope, schedule, risks, and dependencies.

The successful candidate will closely work with project managers, business stakeholders, IT teams, vendors, and leadership to support the successful delivery of IT initiatives.

DETAILED LIST OF JOB DUTIES

Coordinate day-to-day activities for IT projects and ensure project tasks and deliverables remain on schedule.

Maintain project plans, schedules, action-items logs, risk register, dependencies (RAID log), status reports ,and project documentation.

Track project milestones, risks, issues, decisions, and change requests.

Schedule and facilitate project meetings, including preparing agendas, capturing meeting minutes, and following up on action items.

Coordinate communication among business stakeholders, technical teams, vendors, and project leadership.

Monitor project progress and proactively identify schedule delays, resource constraints, risks, and dependencies.

Prepare weekly and monthly project status reports and executive-level updates as needed.

Support project managers with budget tracking, resource planning, procurement activities, and vendor coordination.

Assist with project intake, planning, requirements gathering, implementation planning, and project closeout activities.

Support governance processes and ensure projects follow established PMO standards, methodologies, and controls.

Assist with change management, stakeholder communications, training coordination, and implementation activities.

Coordinate production releases and post-implementation activities when applicable.

Escalate significant risks, issues, and schedule concerns to the Project Manager in a timely manner.

Contribute to continuous improvement of project management processes, templates, and reporting.

Work with business and vendor support contacts as necessary to assist in the smooth operation of the IE&E Projects

EDUCATION, EXPERIENCE, and QUALIFICATIONS

3-5 years of experience in IT project coordination, project management, PMO, business analysis, or a related technology environment.

Experience working with cross-functional technology teams.

Experience working with third-party vendors and managing vendor deliverables.

Strong organizational, time-management, and multitasking skills.

Excellent written and verbal communication skills.

Experience creating project status reports, schedules, meeting minutes, action-item logs, and project documentation.

Ability to track multiple projects, priorities, and deadlines simultaneously.

Strong analytical and problem-solving skills.

Experience coordinating software development, system integration, application implementation, infrastructure, cloud, data, or cybersecurity projects.

Familiarity with IT governance, SDLC, change management, release management, and PMO processes.

Ability to work effectively with technical and non-technical stakeholders.

Proficiency with Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.

Experience with project management or collaboration tools such as Microsoft Project, Jira, Azure DevOps, Smartsheet, Confluence, or similar platforms.

Experience working in an enterprise IT, healthcare, government, financial services, or similarly regulated environment.

Experience with Agile, Scrum, Waterfall, or hybrid project management methodologies.

Basic understanding of APIs, databases, application integrations, cloud technologies, and enterprise systems is a plus.

Nice to have: PMP or CSM or other related project management certification.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.

Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.

Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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