Staff Accountant

Role – Staff Accountant (Multi Entity)
Duration – Part-time, 20 hours per week

Rate - $25/hr

Location - Integrass IT Staffing & Talent at 956 International Parkway, Suite 1590, Lake Mary, FL 32746
We are hiring a part-time Staff Accountant to be the US hub of our accounting function. Our six-person offshore accounting team in India handles day-to-day bookkeeping. You will coordinate their work, check it, prepare the month-end close, and keep our compliance calendar on track. A senior accounting reviewer handles consolidation and final sign-off, and you will work closely with them.

This role is a great fit for an early-career accountant who wants real exposure to multi-entity, international, and acquisition accounting, and who uses AI tools to work faster and smarter. It is also well suited to someone studying for the CPA or looking for flexible hours.

Key responsibilities

Coordinate and check the offshore team

• Assign and track daily and monthly work for the six-person offshore accounting team, and follow up on anything late or incomplete.
• Do first-pass review of their journal entries, reconciliations, and AP/AR work using written review checklists: confirm completeness, tie-outs, supporting documents, and correct coding.
• Fix simple errors directly, and escalate judgment questions to the senior accounting reviewer.
• Keep procedures and checklists up to date so work moves cleanly between US and India time zones.

Month-end close

• Run the close checklist and calendar for all entities, with the goal of closing by the 10th business day.
• Prepare accruals, prepaids, depreciation, and recurring journal entries for review.
• Prepare intercompany schedules and match intercompany balances between entities; flag differences for the senior reviewer.
• Prepare FX rate schedules and draft revaluation entries for foreign entities for review.
• Prepare draft monthly P&L, balance sheet, and AR/AP aging reports by entity.

Cash, compliance, and coordination

• Update the rolling 13-week cash forecast each week.
• Keep the compliance calendar (sales tax, 1099s, and other filings) and make sure filings are prepared on time.
• Gather information for the outside CPA, lenders, and auditors, and respond to routine data requests.
• Support day-to-day QuickBooks Enterprise use: set up vendors, customers, and accounts, and run standard reports.

Use AI to work smarter

• Use AI tools (such as Claude, ChatGPT, or Copilot) to match intercompany transactions, scan entries for errors and duplicates, draft variance commentary, and speed up reconciliations.
• Check AI output carefully before relying on it, and flag anything that does not look right.
• Share useful prompts and shortcuts with the offshore team.

How the work is divided

• Offshore team: transaction entry, AP bill entry and payment prep, client invoicing, bank and credit card reconciliations, and payroll journal entries.
• Staff Accountant (this role): coordination, first-pass review, close preparation, schedules, and compliance tracking.
• Senior accounting reviewer: consolidation, intercompany eliminations, FX translation, judgment calls, and final sign-off on financials.

Required qualifications

• Bachelor's degree in accounting or finance, or an associate's degree with equivalent experience.
• 1–3 years of accounting experience, including month-end close and account reconciliations.
• Solid understanding of debits and credits, accrual accounting, and basic GAAP.
• QuickBooks experience (Enterprise preferred).
• Strong Excel skills: pivot tables, XLOOKUP, and building reconciliation workbooks.
• Comfortable using AI tools in daily work, and careful about checking their output.
• Organized and persistent: able to keep a team and a calendar on track without being chased.
• Able to flex hours for close week and for some early-morning overlap with India.

Preferred qualifications

• Working toward a CPA or similar certification.
• Experience with multiple entities, intercompany transactions, or foreign currency.
• Experience in IT staffing, professional services, or consulting.
• Exposure to real estate accounting, PEO payroll, or Bill.com.

Core competencies

• Accuracy: catches errors before they reach a report.
• Follow-through: follows up until work is done and on time.
• Tech fluency: uses AI and automation to save time, and verifies the results.
• Judgment: knows when to fix something and when to escalate it.
• Communication: works clearly with teams across time zones.
• Confidentiality: handles sensitive financial and payroll data with discretion.