Hourly Pooled - Community Outreach Intern - Wyoming Technology Transfer Center

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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming, we are committed to creating a supportive and enriching workplace.

JOB TITLE: Community Outreach Intern – Wyoming Technology Transfer Center (T2 Center)

JOB PURPOSE: The Community Outreach Intern helps plan, coordinate, and deliver the Wyoming Technology Transfer Center's outreach and training programs, including workshops, conferences, certification programs, and other services for transportation professionals across Wyoming. The position also provides administrative and customer service support to keep daily operations running smoothly while building practical skills in event coordination, communications, website management, and financial tracking.

No prior experience in these areas is required. We provide hands-on training, and the role grows in responsibility as skills develop. This position is open to university students and community members.

SCHEDULE: Regular weekly schedule of approximately 20 hours during weekday business hours. Consistent availability is important to this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES: With training and support, the intern will:

• Customer service: Answer calls and emails about workshops and programs
• Event support: Help plan and run statewide workshops, conferences, and trainings
• Data tracking: Track registrations, attendance, and payments in Excel
• Invoicing: Prepare invoices and help with financial recordkeeping
• Workshop materials: Prepare sign-in sheets, name tags, certificates, and packets
• Virtual training: Assist with Zoom sessions and online certification programs
• Website updates: Post workshop info, certification lists, and announcements
• Proofreading: Review newsletters, emails, and web content
• Outreach: Maintain mailing lists and help with email campaigns
• Office support: Reports, travel paperwork, and daily operations

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent.
• Basic computer proficiency, including Microsoft Office (Word, Excel, and Outlook).
• Strong organizational skills.
• Good written and verbal communication skills.
• Ability to learn new software and office procedures.
• Ability to work independently after training while contributing effectively as part of a team.
• Professional, courteous, and customer-focused interpersonal skills.
• Ability to maintain confidentiality and handle information with discretion.

DESIRED QUALIFICATIONS:

• Demonstrated attention to detail and ability to produce accurate work, particularly when working with names, dates, emails, spreadsheets, and financial information.
• Previous office, administrative, customer service, or clerical experience is helpful but not required—we will train the right candidate.
• Self-motivated with a willingness to learn, take initiative, and assume increasing responsibility over time.
• Interest in a longer-term position with growing responsibility and professional development in administrative, organizational, communication, and customer service skills.

REQUIRED APPLICATION MATERIALS: 

Complete the online application. To receive full consideration, applicants must also upload the following:

• Cover Letter
• Resume

In your cover letter, please address the following:

• Why you are interested in this position and what you hope to gain from the experience.
• If you are a University of Wyoming student, your expected graduation date and academic program.
• Your typical availability during the academic year and summer months.
• Any known commitments or schedule changes over the next two years that may affect your ability to maintain regular employment (e.g., extended travel, study abroad, internships, field experiences, or other long-term absences).

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus.

Hours: Approximately 19.5 hours per week, with a flexible schedule between 8:00 a.m. and 5:00 p.m., Monday through Friday. Occasional adjustments to the weekly schedule may be made during busy workshop and conference periods while remaining within University guidelines for Hourly Pooled employees.

HIRING STATEMENT/EEO:  

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu. 

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/