Human Resources & Payroll Manager

Job Description
Job Description
Benefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance
Adam’s Specialty Products, LLC
Human Resources & Payroll Manager
Company Summary:
Adam’s Specialty Products, LLC also known as Custom Aquariums, Custom Cages, and Serenity Aquarium & Aviary Services is the nation’s leader in build to order custom pet enclosures, right here in Neenah, WI.

Established in 1998, we are in the midst of an exciting growth period and are looking for a talented HR Manager to help us go to the next level. Now is the time to join a really innovative, fast growing, and fun company! Our clients include private consumers, businesses, universities, zoos large and small, as well as many famous celebrities and athletes. We also have a vibrant relationship with many national social media influencers. We have been featured on many television shows include Extreme Make Over, Home Edition, Tanked!, CNBC, and Business Week.

Position Summary
The Human Resources & Payroll Manager is responsible for leading all human resources and payroll functions for a 100+ employee, manufacturing corporation. This hands-on role ensures accurate and timely payroll processing, maintains compliance with employment laws and wage and hour regulations, supports employee engagement, and partners with site leadership to build a productive and positive work environment. The HR & Payroll Manager serves as a trusted advisor to employees and managers while providing operational and strategic HR support.

Key Responsibilities
Payroll Administration
Process bi-weekly payroll accurately and on time for all employees. Maintain payroll records, employee earnings, deductions, and timekeeping data. Ensure compliance with federal, state, and local payroll regulations. Manage payroll-related reporting, tax filings, and year-end activities. Reconcile payroll records and investigate discrepancies. Properly manage all wage garnishments and other earnings deductions. Administer attendance, timekeeping, PTO, and leave tracking systems. Serve as the primary contact for employee payroll inquiries.

Human Resources Administration
Maintain employee personnel files and HRIS records. Develop and administer HR policies, procedures, and employee handbook updates. Ensure compliance with employment laws and company policies. Manage FMLA, ADA accommodations, workers' compensation, disability, and leave administration. Talent Acquisition & Onboarding
Manage recruitment efforts for hourly and salaried positions. Coordinate interviews, offers, background checks, and onboarding activities. Facilitate new hire orientation and integration into the organization.

Employee Relations
Provide guidance to managers and employees regarding workplace concerns. Conduct investigations and recommend appropriate corrective actions. Support performance management, coaching, and employee development initiatives. Promote a positive employee experience and strong workplace culture. Benefits Administration
Manage benefits enrollment, changes, and employee communications. Serve as liaison with benefit providers and brokers. Manage annual open enrollment processes. Respond to employee questions regarding benefit programs.

Safety & Compliance
Partner with leadership on workplace safety initiatives. Manage OSHA compliance, safety training, and incident investigations. Support return-to-work and workers' compensation programs. Reporting & Metrics
Prepare payroll, headcount, turnover, attendance, and HR metrics. Provide HR and workforce insights to site leadership. Monitor labor trends and recommend improvements. Additional administrative or clerical duties may be required. Qualifications
Education
Bachelor's degree in Human Resources, Business Administration, Accounting, or related field preferred.

Experience
5+ years of progressive HR experience.
3+ years of payroll administration experience. Experience supporting a workforce of approximately 25-100 employees preferred. Knowledge, Skills & Abilities
Strong knowledge of payroll processing and wage and hour regulations. Working knowledge of employment law, employee relations, and benefits administration. High attention to detail and confidentiality. Proficiency with ADP payroll systems, HRIS platforms, and Microsoft Office. Strong interpersonal, organizational, and problem-solving skills.

Ability to work independently and manage multiple priorities. Preferred Certifications
SHRM-CP, SHRM-SCP, PHR, or CPP (Certified Payroll Professional) preferred.

Key Success Measures
100% accurate and timely payroll processing
Regulatory and audit compliance
Employee retention and engagement
Successful recruitment and onboarding outcomes
Reduced payroll errors and timekeeping discrepancies
Effective employee relations resolution
Safety and attendance performance
Reporting Structure
Reports To:
General Manager
Direct Reports:
None (individual contributor) or HR/Administrative Assistant (if applicable)
General Work Schedule:
Monday – Friday, 8:00 AM to 4:00 PM
Work Location:
It is required to work in the main corporate office.

Position Allocation
Payroll Administration:
20-30%
HR Operations & Compliance:
20-30%
Employee Relations & Recruiting:
20-30%
Benefits, Safety & Special Projects:
20-30%
Benefits
Base salary
Career growth opportunity
Health insurance, Dental Insurance, Vision Insurance
Company paid Life Insurance, Short-Term and Long-Term Disability
Paid personal days
401K