Vulcan Asset Management Administrator

Job Summary
Responsible for managing and coordinating all aspects of the Vulcan Asset Management (VAM) system for assigned plant locations. This includes maintaining asset lists, BOMs, inspections, and PM, as well as managing R&M inventory, procurement, and work orders. The role also involves tracking asset life cycles and costs, optimizing predictive and preventive SOPs, and reporting VAM KPIs to ensure efficient asset utilization. Acts as a Lead Administrator for other administrators.
Essential Functions

• Maintain the VAM system from the plant(s) level perspective.
• Drive and safeguard compliance with asset management policies, processes, and best practices to ensure compliance with organizational standards and regulatory requirements.
• Collaborate with plant stakeholders to identify needs, requirements and priorities.
• Oversee the creation and maintenance of asset records, including asset specification, naming nomenclatures, R&M inventory items, PM maintenance schedules, inspection schedules, and warranty information.
• Responsible for executing fixed asset retirements, set up or new in service equipment as well as transfers, to include from/to the VAM and legacy EMS systems.
• Analyze data and performance metrics to identify opportunities for improvement and cost savings.
• Troubleshoot technical issues related to the VAM system and liaise with IT support and Ops Support for resolution.
• Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed.
• Generate reports and dashboards to communicate key asset management metrics and KPIs to stakeholders.
• Participates in month-end accounting functions with regard to fuel inventory and accounting and fuel allocation. Prepares inventory reports, reviews reports, and creates journals via system software. Investigates discrepancies in data from the plants with regards to physical versus book inventory.
• Conduct audits and inspections to verify accuracy and completeness of asset data and documentation.
• Provide training and support to plant site end-users on the proper use of the VAM system, related processes and software platforms.
• Optimize VAM policies and procedures.
• May support Labcheck in terms of plant and user set up, equipment additions, sample compartment setup, transfers and equipment removal.
• Serve as a member of the VAM User Group. Attend meetings, in person or virtual, to continue the development and utilization of the VAM system across the company.
• Other duties as assigned

Critical Competencies

• High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.
• Ownership Mentality: Assumes responsibility and makes decisions within your own level of authority.
• Technical Expertise (equipment)
• Solid mechanical understanding of equipment, including basic maintenance checks and troubleshooting minor issues. Ability to identify signs of equipment malfunction, understand and report them to the maintenance team.
• Initiative and Self-Motivation - Ability to take proactive steps, anticipate needs, and act without needing constant direction or supervision; drives to pursue goals, generates ideas, and seeks opportunities for improvement or innovation without waiting for external prompts.
• Responsive - Demonstrates the ability to react quickly and effectively to changing circumstances, new information, or urgent requests, adapting approaches and priorities as needed to ensure timely and appropriate action.
• Optimizes Work Processes - Enhances efficiency, improves workflows, and drives continuous improvement to achieve better outcomes.

Education

• HS Diploma is required. Associates Degree preferred.
• Equivalent work experience with emphasis in aggregate industry fixed and mobile maintenance, business administration, communications, computer hardware / software, and accounting.

Experience

• Previous experience with an enterprise asset management system and computerized maintenance management platform is preferred.

Knowledge, Skills, and Abilities

• Understand asset management principles and practices.
• Understand key aspects of a maintenance workflow process utilizing CMMS (Computerized Maintenance Management Software)
• Knowledge and experience with heavy mobile, crushing, feeding, screening, washing, sizing and related aggregate processing equipment
• Analytical, problem solving and decision-making skills
• Effective communication and interpersonal skills, with the ability to collaborate across departments and levels of the organization
• Detail-oriented with a focus on accuracy and data integrity
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
• Proficient in the use of Oracle, Microsoft Word, Excel, PowerPoint, and PeopleSoft.
• Possess sound knowledge of the accounting and financial reporting process and have good math skills.
• Ability to learn and acclimate to new software platforms.
• Embraces change and is effective in helping others accept and propel change forward.

Other Requirements

• Position requires knowledge and awareness of site hazards. Must be able to wear required personal protective equipment including but not limited to hard hat, steel-toed boots and safety glasses.
• Must be able to sit for long periods of time.
• Use of telephone, computers, cell phones and other electronic devices is essential.
• Must have and maintain a valid driver’s license.

JD Disclaimer
Vulcan Materials Company is an equal opportunity employer.